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All in One Printer
Laser MFP Printer
Ricoh Laser MFP Printer User Manual
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Read thi
s manual
carefull
y befor
e you
use this
machi
ne and k
eep it
handy
for future re
ference
. For safe
and co
rrect use,
pleas
e
be sure to read
the Safety I
nforma
tion in
this man
ual before
usin
g the mac
hine.
Laser MFP
User
’
s Guide
2
Table of Contents
Table of Contents
3
Safety During Operation
6
Safety Information
6
For Fax or Telephone
7
For North America
7
Laser Safety
7
Ozone Safety
7
Power Supply
7
Warning and Caution Labels
8
Introduction
11
Special Features
11
Printer Overview
12
Control Panel Overview
13
Understanding the Status LED
14
Finding more Information
14
Selecting a Location
15
System Setup
16
Menu Overview
16
Changing the Display Language
17
Setting the Date and Time
17
Changing the Default Mode
17
Setting Sounds
18
Entering Characters Using the Number Keypad
18
Using the Save Modes
19
Setting Print Job Timeout
19
Software Overview
20
Supplied Software
20
Printer Driver Features
21
System Requirements
21
Network Setup
22
Introduction
22
Supported Operating Systems
22
Configuring TCP/IP
22
Configuring Ethertalk
23
Setting Ethernet Speed
23
Restoring the Network Configuration
23
Printing a Network Configuration Page
23
Loading Originals and Print Media
24
Loading Originals
24
Selecting Print Media
25
Supported Print Media Types and Sizes
26
Guidelines for Selecting and Storing Print Media
27
Media Sizes Supported in each Mode
27
Loading Paper
28
Setting the Paper Size and Type
31
Selecting an Output Location
31
Copying
33
Selecting the Paper Tray
33
Changing the Settings for each Copy
33
Changing the Default Copy Settings
34
Using Special Copy Features
34
ID Card Copying
35
Poster Copying
35
Copying on both Sides of Paper
36
Setting Copy Timeout
36
Basic Printing
37
Printing a Document
37
Canceling a Print Job
37
Scanning
38
Scanning Basics
38
Scanning to an Application Using a Local Connection
38
Scanning Using a Network Connection
39
Scanning to a Network Client
40
Scanning to an Ftp Server
41
Scanning to Email
41
Changing the Settings for each Scan Job
42
Changing the Default Scan Settings
42
Setting up Address Book
42
Configuring Group Email Numbers
43
Printing Address Book
43
Searching Address Book for an Entry
43
Using Address Book Entries
43
Faxing
44
Setting the Fax Header
44
Adjusting the Document Settings
44
Sending a Fax Automatically
45
Sending a Fax Manually
45
Confirming a Transmission
46
Automatic Redialing
46
Redialing the Last Number
46
Selecting the Paper Tray
46
Changing Receiving Modes
46
Receiving Automatically in Fax Mode
47
Receiving Manually in Tel Mode
47
Receiving Manually Using an Extension Telephone
47
Receiving Automatically in Ans/Fax Mode
47
Receiving Faxes Using DRPD Mode
47
Receiving in Secure Receiving Mode
48
Receiving Faxes in Memory
48
Printing Received Faxes on both Sides of Paper
49
Sending a Fax to Multiple Destinations
49
Sending a Delayed Fax
50
Sending a Priority Fax
50
Forwarding Faxes
51
Fax Setup
52
Changing the Fax Setup Options
52
Receiving Options
52
Sending Options
52
Changing the Default Document Settings
53
Printing Sent Fax Report Automatically
53
Change the Dial Tone Detection Settings
53
Setting up Phone Book
54
Group Dial Numbers
55
Using USB Flash Memory
57
About USB Memory
57
Plugging in a USB Memory Device
57
Scanning to a USB Memory Device
57
Printing from a USB Memory Device
58
Backing up Data
59
Managing USB Memory
59
Formatting a Usb Memory Device
60
Viewing the Usb Memory Status
60
Supplies and Accessories
61
Toner Cartridges
61
Accessories
61
Maintenance
62
Printing Reports
62
Cleaning Your Machine
63
Cleaning the Outside/Inside
63
Clearing Memory
63
Maintaining the Toner Cartridge
64
Redistributing Toner
65
Cleaning the Drum
66
Replacing the Toner Cartridge
66
Managing Your Machine from the Website
67
Checking the Machine's Serial Number
67
Troubleshooting
68
Clearing Document Jams
68
Clearing Paper Jams
69
In the Fuser Area or Around the Toner Cartridge
70
In the Optional Tray
70
In the Paper Exit Area
71
In the Duplex Unit Area
72
Tips for Avoiding Paper Jams
73
Understanding Display Messages
74
Toner Cartridge-Related Messages
77
Solving Other Problems
78
Printing Quality Problems
80
Copying Problems
82
Scanning Problems
83
Fax Problems
84
Common Macintosh Problems
85
Common Postscript Problems
85
Common Windows Problems
85
Installing Accessories
86
Precautions When Installing Accessories
86
Installing a Memory DIMM
86
Specifications
88
General Specifications
88
Printer Specifications
88
Scanner and Copier Specifications
89
Facsimile Specifications
89
Index
90
Table of Contents
93
Chapter 1 Installing Printer Software in Windows
96
Installing Printer Software
96
Installing Software for Local Printing
96
Custom Installation
97
Installing Software for Network Printing
99
Typical Installation
99
Reinstalling Printer Software
102
Removing Printer Software
103
Chapter 2 Basic Printing
104
Printing a Document
104
Printing to a File (PRN)
105
Printer Settings
105
Layout Options
106
Layout Tab
106
Paper Orientation
106
Paper Tab
106
First Page
107
Graphics Tab
107
Image Mode
107
Advanced Options
108
Extras Tab
108
Output Options
108
About Tab
109
Printer Tab
109
Using a Favorite Setting
109
Using Help
109
Chapter 3 Advanced Printing
110
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)
110
Printing Posters
111
Printing Booklets
111
Printing on both Sides of Paper
112
Printing a Reduced or Enlarged Document
112
Fitting Your Document to a Selected Paper Size
112
Using Watermarks
113
Creating a Watermark
113
Deleting a Watermark
113
Editing a Watermark
113
Using an Existing Watermark
113
Using Overlays
114
Creating a New Page Overlay
114
Deleting a Page Overlay
114
Using a Page Overlay
114
What Is an Overlay
114
Chapter 4 Using Windows Postscript Driver
115
Printer Settings
115
Advanced
115
Using Help
115
Chapter 5 Sharing the Printer Locally
116
Setting up a Host Computer
116
Setting up a Client Computer
116
Chapter 6 Using Utility Applications
117
Using Printer Settings Utility
117
Using Onscreen Help File
117
Opening the Troubleshooting Guide
117
Changing the Status Monitor Program Settings
117
Chapter 7 Scanning
118
Scanning Using Smarthru
118
Uninstalling Smarthru
118
Using Smarthru
119
Using Onscreen Help File
120
Scanning Process with TWAIN-Enabled Software
120
Scanning Using the WIA Driver
120
Windows Vista
120
Windows XP
120
Chapter 8 Using Your Printer with a Macintosh
122
Installing Software for Macintosh
122
Printer Driver
122
Scan Driver
123
Setting up the Printer
123
For a Network-Connected
123
For a USB-Connected
123
Printing
124
Changing Printer Settings
124
Printing a Document
124
Printing Multiple Pages on One Sheet of Paper
125
Duplex Printing
126
Scanning
126
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Ricoh Laser MFP Printer Specifications
General
Brand
Ricoh
Model
Laser MFP Printer
Category
All in One Printer
Language
English
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