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ECOSYS M2040dn/KL3
Kyocera ECOSYS M2040dn/KL3 User Manual
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OPERA
TION GUIDE
PRINT
CO
P
Y
SCAN
PRINT
CO
P
Y
SCAN
FAX
2
Table of Contents
Table of Contents
3
Overview
10
Machine Features
11
Color and Image Quality Functions
15
Basic Color Modes
15
Adjusting Image Quality and Color
16
Guides Provided with the Machine
17
About the Operation Guide (this Guide)
19
Structure of the Guide
19
Conventions Used in this Guide
20
Menu Map
22
Legal and Safety Information
32
Notice
33
Safety Conventions in this Guide
33
Environment
34
Precautions for Use
35
Laser Safety (Europe)
36
Safety of Laser Beam (Usa)
37
Safety Instructions Regarding the Disconnection of Power
38
Compliance and Conformity
38
Other Precautions (for Users in California, the United States)
38
Warranty (the United States and Canada)
39
Legal Restriction on Copying/Scanning
40
En Iso 7779
40
Ek1-Itb 2000
40
Wireless Connection (Mexico Only)
40
Security Precautions When Using Wireless LAN (if Equipped)
40
Limited Use of this Product (if Equipped)
41
Legal Information
42
Energy Saving Control Function
48
Automatic 2-Sided Print Function
48
Resource Saving - Paper
48
Environmental Benefits of "Power Management
48
Energy Star (ENERGY STAR®) Program
48
Installing and Setting up the Machine
49
Part Names (Machine Exterior)
50
Part Names (Connectors/Interior)
52
Part Names (with Optional Equipments Attached)
54
Connecting the Machine and Other Devices
55
Connecting Cables
56
Connecting LAN Cable
56
Connecting USB Cable
57
Connecting the Power Cable
57
Power On/Off
58
Power on
58
Power off
58
Using the Operation Panel
59
Operation Panel Keys
59
Operation Method
61
Check the Original and Paper Settings
62
Help Screen
62
Login/Logout
63
Login
63
Logout
64
Default Settings of the Machine
65
Setting Date and Time
65
Network Setup
66
Configuring the Wired Network
66
Configuring the Wireless Network
68
Setting Wi-Fi Direct
72
Energy Saver Function
74
Sleep
74
Auto Sleep
75
Sleep Rules (Models for Europe)
75
Sleep Level (Energy Saver and Quick Recovery) (Models Except for Europe)
76
Power off Rule (Models for Europe)
76
Quiet Mode
77
Installing Software
78
Software on DVD (Windows)
78
Installing Software in Windows
79
Uninstalling the Software
85
Installing Software in Mac Computer
86
Setting TWAIN Driver
88
Setting WIA Driver
90
Checking the Counter
91
Additional Preparations for the Administrator
92
Sending Documents to a PC
92
Strengthening the Security
92
Command Center RX
93
Accessing Command Center RX
94
Changing Security Settings
95
Changing Device Information
97
E-Mail Settings
99
Registering Destinations
103
Transferring Data from Our Other Products
104
Migrating the Address Book
104
Preparation before Use
110
Loading Paper
111
Precaution for Loading Paper
111
Selecting the Paper Feeder Units
112
Loading in the Cassette
113
Precautions for Outputting Paper
116
Paper Stopper
116
Preparation for Sending a Document to a Shared Folder in a PC
117
Making a Note of the Computer Name and Full Computer Name
117
Making a Note of the User Name and Domain Name
118
Creating a Shared Folder, Making a Note of a Shared Folder
119
Configuring Windows Firewall
122
Registering Destinations in the Address Book
127
Adding a Destination (Address Book)
127
Adding a Destination on One Touch Key (One Touch Key)
134
Printing from PC
136
Printer Driver Properties Screen
137
Displaying the Printer Driver Help
138
Changing the Default Printer Driver Settings (Windows 8.1)
138
Printing from PC
139
Printing on Standard Sized Paper
139
Printing on Non-Standard Sized Paper
141
Canceling Printing from a Computer
143
Printing from the Handheld Device
144
Printing by Airprint
144
Printing by Google Cloud Print
144
Printing by Mopria
144
Printing with Wi-Fi Direct
144
Printing Data Saved in the Printer
145
Specifying the Job Box from a Computer and Storing the Job
145
Printing Documents from Private Print Box
146
Deleting the Documents Stored in the Private Print Box
146
Printing Document from Stored Job Box
147
Deleting the Documents Stored in the Stored Job Box
148
Printing Document from Quick Copy Box
149
Deleting the Documents Stored in the Quick Copy Box
149
Printing Document from Proof and Hold Box
150
Deleting the Documents Stored in the Proof and Hold Box
151
Monitoring the Printer Status (Status Monitor)
152
Accessing the Status Monitor
152
Exiting the Status Monitor
152
Quick View State
152
Printing Progress Tab
153
Paper Tray Status Tab
153
Toner Status Tab
153
Alert Tab
154
Status Monitor Context Menu
154
Status Monitor Notification Settings
155
Configuration Tool
156
Accessing the Configuration Tool
156
Exiting the Configuration Tool
157
Configuration Tool Settings Screen
158
Operation on the Machine
161
Loading Originals
162
Placing Originals on the Platen
162
Loading Originals in the Document Processor
163
Loading Paper in the Multipurpose Tray
165
Program
168
Registering Programs
168
Recalling Program
169
Overwriting Program
170
Deleting Program
170
Select Key Settings
171
Copying
172
Basic Operation
172
Canceling Jobs
173
Frequently-Used Sending Method
174
Sending Document Via E-Mail
175
Configuring Settings before Sending
175
Sending Scanned Document Via E-Mail
175
Sending Document to Desired Shared Folder on a Computer (Scan to PC)
176
Configuring Settings before Sending
176
Sending Document to Desired Shared Folder on a Computer
176
Sending Document to Folder on an FTP Server (Scan to FTP)
178
Configuring Settings before Sending
178
Sending Document to Folder on an FTP Server
178
Scanning Using TWAIN or WIA
180
Configuring Settings before Sending
180
Scanning Document Using Application
180
Useful Sending Method
181
WSD Scan
182
Installing Driver Software
182
WSD Scan
183
Using Fax Server to Send a Fax (Fax Server Transmission)
185
Configuring Settings before Sending
185
Using Fax Server to Send a Fax
185
Sending to Different Types of Destinations (Multi Sending)
187
Send to Me (E-Mail)
188
Sending a Document to the Mail Address of the Logged in User
188
Canceling Sending Jobs
189
Handling Destination
190
Specifying Destination
190
Choosing from the Address Book
190
Choosing from the External Address Book
191
Choosing from the One Touch Key
192
Checking and Editing Destinations
193
Confirmation Screen of Destinations
194
Recall
194
How to Use the FAX Function
195
Using Document Boxes
196
What Is Job Box
196
What Is Removable Memory Box
196
What Is Sub Address Box/Polling Box
196
Operating Using Removable USB Memory
197
Printing Documents Stored in Removable USB Memory
197
Saving Documents to USB Memory (Scan to USB)
199
Check the USB Memory Information
200
Removing USB Memory
200
Using Various Functions
201
Functions Available on the Machine
202
About Functions Available on the Machine
202
How to Select Functions
202
Copy
203
Send
204
Removable Memory (Store File, Printing Documents)
205
Functions
207
Paper Selection
208
Collate
209
Duplex
209
Zoom
212
Combine
214
Original Size
216
Original Orientation
216
Mixed Size Originals
217
Original Image
217
Density
218
Ecoprint
218
Continuous Scan
218
File Name Entry
219
Job Finish Notice
219
Priority Override
219
Color Selection
220
Sharpness
220
Contrast
221
Background Density Adj. (Background Density Adjustment)
221
Skip Blank Page
222
Scan Resolution
222
Sending Size
223
File Format
224
Subject/Body
228
Duplex (2-Sided Original)
228
FTP Encrypted TX
229
File Separation
229
Storing Size
230
Encrypted PDF
230
JPEG/TIFF Print
231
XPS Fit to Page
231
Status/Job Cancel
232
Checking Job Status
233
Details of the Status Screens
235
Checking Job History
239
Sending the Log History
243
Job Operation
244
Pause and Resumption of Jobs
244
Canceling of Jobs
244
Device/Communication
245
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)
246
Setup and Registration (System Menu)
247
System Menu
248
Operation Method
248
System Menu Settings
249
Report
251
System/Network
253
User/Job Account
264
User Property
264
Common Settings
265
Copy
278
Printer
279
Send
281
Fax
281
Document Box
282
Fax
282
Edit Destination
283
Adjust/Maint
284
User Authentication and Accounting (User Login, Job Accounting)
285
Overview of User Login Administration
286
Managing the Job Account from PC
286
Enabling User Login Administration
287
Setting User Login Administration
289
Authentication Security
289
Adding a User (Local User List)
290
Changing User Properties
292
User Login Administration for Printing
295
Managing the Users to Scan Using TWAIN
296
Managing the Users to Scan Using WIA
297
Managing the Users that Send Faxes from a PC
298
Group Authorization Settings
299
Guest Authorization Set
300
Obtain NW User Property
303
ID Card Settings
304
PIN Login Settings
305
Using User Login Administration
306
Login/Logout
306
Overview of Job Accounting
307
To Manage the Number of Sheets Used on Jobs Printed from a PC
307
Enabling Job Accounting
308
Job Accounting Access
309
Setting an Account
310
Adding an Account
310
Restricting the Use of the Machine
312
Editing an Account
313
Deleting an Account
314
Job Accounting for Printing
315
Job Accounting for Scan Using TWAIN
316
Job Accounting for Scan Using WIA
317
Job Accounting for the FAX Transmitted from a Computer
318
Configuring Job Accounting
319
Default Setting
319
Counting the Number of Pages Printed
320
Print Accounting Report
321
Using Job Accounting
322
Login/Logout
322
Unknown User Settings
323
Unknown ID Job
323
Registering Information for a User Whose ID Is Unknown
324
10 Troubleshooting
325
Regular Maintenance
326
Cleaning
326
Cleaning Glass Platen
326
Cleaning Slit Grass
327
Cleaning the Inside of the Machine
328
Toner Container Replacement
331
Loading Paper
334
Using the Maintenance Menu
335
Troubleshooting
336
Solving Malfunctions
336
Machine Operation Trouble
336
Printed Image Trouble
339
Responding to Messages
342
Clearing Paper Jams
354
Jam Location Indicators
354
Remove any Jammed Paper in Cassette 1
355
Remove any Jammed Paper in Cassette 2
357
Remove any Jammed Paper in Cassette 3
359
Remove any Jammed Paper in the Multipurpose Tray
361
Remove any Jammed Paper Inside of the Machine
362
Remove any Jammed Paper in Rear Cover
366
Remove any Jammed Paper in the Document Processor
370
11 Appendix
372
Optional Equipment
373
Overview of Optional Equipment
373
Optional Applications
377
Starting Application Use
377
Checking Details of Application
378
Character Entry Method
379
Using the Keys
379
Selecting Type of Characters
380
Characters that Can be Entered Using the Numeric Keys
380
Entering Symbols
381
Entering Characters
381
Entering Using the Character Selection Screen
383
Paper
384
Basic Paper Specifications
384
Choosing the Appropriate Paper
385
Special Paper
388
Specifications
392
Machine
392
Copy Functions
393
Printer Functions
394
Scanner Functions
394
Document Processor
395
Paper Feeder
395
Glossary
396
Index
401
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Kyocera ECOSYS M2040dn/KL3 Specifications
General
Brand
Kyocera
Model
ECOSYS M2040dn/KL3
Category
All in One Printer
Language
English
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