Specifying the Extended Security Functions
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6
Other Security Functions
This section explains settings for preventing information leaks, and functions
that you can restrict to further increase security.
Fax Function
❖ Not Displaying Destinations and Senders in Reports and Lists
You can specify whether or not to display destinations and senders by click-
ing [Facsimile Features], [Administrator Tools], [Parameter Setting] and specifying
"Bit No. 04" and "Bit No. 05" under "Switch 04". Not displaying destinations
and senders helps prevent information leaks.
Reference
For details, see "User Parameters", Facsimile Reference.
❖ Stored RX File User Setting
Specify which users can manage fax files stored on the hard disk by setting
[Facsimile Features], [Administrator Tools], [Stored Reception File User Setting] to
[On].
To access the machine over a network, specified users must enter their user
codes or login user names and passwords.
Allowing only authorized users to manage files can prevent others seeing fax-
es you have sent.
Reference
For details, see "Stored RX File User Setting", Facsimile Reference.
❖ Printing the Journal
When making authentication settings for users, to prevent personal informa-
tion in transmission history being printed, set the Journal to not be printed.
Also, if more than 200 transmissions are made, transmissions shown in the
Journal are overwritten each time a further transmission is made.
To prevent the Transmission History being overwritten, perform the follow-
ing procedures:
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 03, Bit 7), change the setting for automatically printing
the Journal.
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 21, Bit 4), set "Transmit Journal by E-mail" to "ON".
ApollonC1-GB_Sec_F_FM_forPaper.book Page 158 Thursday, March 30, 2006 12:47 PM
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