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Ricoh
All in One Printer
MP C4503 Series
Ricoh MP C4503 Series User Manual
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For safe
and corr
ect use,
be sur
e to
read
the Safety
Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
T
roubleshooting
Adding Paper and T
oner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What Y
ou Can Do with This Machine
User Guide
2
Table of Contents
Default Chapter
1
User Guide
1
Control Panel Names and Functions
2
Quick Reference Copy
4
Advanced Features
5
Document Server
5
To Finish Your Document
5
Quick Reference Fax
6
Advanced Fax Features
7
Quick Reference Scanner
8
Table of Contents
11
How to Read the Manuals
16
Symbols Used in the Manuals
16
Model-Specific Information
17
Names of Major Features
18
1 What You Can Do with this Machine
19
Reducing My Costs
19
Converting Documents to Electronic Formats Easily
20
Registering Destinations
21
Operating the Machine more Effectively
22
Customizing the [Home] Screen
23
Making Copies Using Various Functions
24
Printing Data Using Various Functions
26
Utilizing Stored Document
27
Sending and Receiving Faxes Without Paper
28
Sending and Receiving Faxes Via the Internet
30
Sending and Receiving Faxes by Using the Machine Without Fax Unit Installed
32
Using the Facsimile and the Scanner in a Network Environment
33
Embedding Text Information in Scanned Files
34
Preventing Information Leakage (Security Functions)
35
Centrally Controlling Scan Conditions and Distribution
36
Monitoring and Setting the Machine Using a Computer
37
Preventing Unauthorized Copying
38
2 Getting Started
39
Guide to Names and Functions of Components
39
Guide to Functions of the Machine's Options
43
Guide to Functions of the Machine's External Options
43
Getting Started
52
Changing the Display Language
55
How to Use the [Home] Screen
56
Adding Icons to the [Home] Screen
57
Registering Functions in a Program
61
Example of Programs
63
Turning On/Off the Power
67
Turning on the Main Power
67
Turning off the Main Power
67
When the Authentication Screen Is Displayed
68
User Code Authentication Using the Control Panel
68
Logging in Using the Control Panel
68
Logging out Using the Control Panel
69
Placing Originals
70
Placing Originals on the Exposure Glass
70
Placing Originals in the Auto Document Feeder
70
3 Copy
73
Basic Procedure
73
Auto Reduce / Enlarge
75
Duplex Copying
77
Specifying the Original and Copy Orientation
79
Combined Copying
81
One-Sided Combine
82
Two-Sided Combine
83
Copying Onto Custom Size Paper from the Bypass Tray
86
Copying Onto Envelopes
87
Copying Onto Envelopes from the Bypass Tray
87
Copying Onto Envelopes from the Paper Tray
88
Sort
89
Changing the Number of Sets
90
Storing Data in the Document Server
92
4 Fax
93
Basic Procedure for Transmissions (Memory Transmission)
93
Sending Originals Using the Exposure Glass (Memory Transmission)
95
Registering a Fax Destination
96
Deleting a Fax Destination
97
Transmitting While Checking Connection to Destination (Immediate Transmission)
99
Sending Originals Using the Exposure Glass (Immediate Transmission)
100
Canceling a Transmission
101
Canceling a Transmission before the Original Is Scanned
101
Canceling a Transmission While the Original Is Being Scanned
101
Canceling a Transmission after the Original Is Scanned
102
Storing a Document
103
Sending Stored Documents
104
Printing the Journal Manually
106
5 Print
107
Quick Install
107
Displaying the Printer Driver Properties
108
Standard Printing
109
When Using the PCL 6 Printer Driver
109
Printing on both Sides of Sheets
110
When Using the PCL 6 Printer Driver
110
Types of 2 Sided Printing
110
Combining Multiple Pages into Single Page
111
When Using the PCL 6 Printer Driver
111
Types of Combine Printing
111
Printing on Envelopes
113
Configuring Envelope Settings Using the Control Panel
113
Printing on Envelopes Using the Printer Driver
113
Saving and Printing Using the Document Server
115
Storing Documents in Document Server
115
Managing Documents Stored in Document Server
116
6 Scan
117
Basic Procedure When Using Scan to Folder
117
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information
118
Registering an SMB Folder
120
Deleting an SMB Registered Folder
123
Entering the Path to the Destination Manually
124
Basic Procedure for Sending Scan Files by E-Mail
125
Registering an E-Mail Destination
126
Deleting an E-Mail Destination
128
Entering an E-Mail Address Manually
128
Basic Procedure for Storing Scan Files
129
Checking a Stored File Selected from the List
130
Specifying the File Type
131
Specifying Scan Settings
132
7 Document Server
133
Storing Data
133
Printing Stored Documents
135
8 Web Image Monitor
137
Displaying Top Page
137
9 Adding Paper and Toner
139
Precautions for Loading Paper
139
Loading Paper into Paper Trays
140
Loading Paper into the Bypass Tray
142
Printing from Bypass Tray (Printer Function)
143
Printing from the Bypass Tray Using the Printer Function
143
Loading Paper into Tray 3 (LCT)
148
Loading Paper into the Large Capacity Tray (LCT)
150
Loading Orientation-Fixed Paper or Two-Sided Paper
151
Recommended Paper Sizes and Types
154
Thick Paper
164
Envelopes
165
Adding Toner
169
Sending Faxes or Scanned Documents When Toner Has Run out
171
Disposing of Used Toner
171
10 Troubleshooting
173
When a Status Icon Is Displayed
173
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing
175
When the Machine Makes a Beeping Sound
177
When You Have Problems Operating the Machine
178
When Multiple Functions Cannot be Executed Simultaneously
183
Messages Displayed When Using the Copy/Document Server Function
184
Messages Displayed When Using the Facsimile Function
188
When There Is a Problem Specifying the Network Settings
189
When the Remote Fax Function Cannot be Used
195
Messages Displayed When Using the Printer Function
198
Messages Displayed on the Control Panel When Using the Printer Function
198
Messages Printed on the Error Logs or Reports When Using the Printer Function
201
Messages Displayed When Using the Scanner Function
211
Messages Displayed on the Control Panel When Using the Scanner Function
211
Messages Displayed on the Client Computer
221
When Other Messages Appear
227
When There Is a Problem Scanning or Storing Originals
228
When the Home Screen Cannot be Edited
229
When the Address Book Is Updated
230
When Data Cannot be Sent Due to a Problem with the Destination
231
When the Machine Cannot be Operated Due to a Problem with the User Certificate
231
When Problems Occur While Logging in
233
When the User Lacks Privileges to Perform an Operation
233
When the LDAP Server Cannot be Used
233
Index
235
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Ricoh MP C4503 Series Specifications
General
Brand
Ricoh
Model
MP C4503 Series
Category
All in One Printer
Language
English
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