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VersaLink C405dn
Xerox VersaLink C405dn User Manual
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Version
1.4
October
2019
702P05813
X
erox
®
V
ersaLink
®
C405
C
olor
Multif
unction
P
rinter
User
Guide
2
Table of Contents
Table of Contents
3
Safety
11
Notices and Safety
12
Electrical Safety
13
General Guidelines
13
Power Cord
13
Emergency Power off
14
Telephone Line Cord
14
Operational Safety
15
Operational Guidelines
15
Ozone Release
15
Printer Location
15
Printer Supplies
16
Maintenance Safety
17
Printer Symbols
18
Environmental, Health and Safety Contact Information
20
Getting Started
21
Parts of the Printer
22
Front View
22
Duplex Automatic Document Feeder
23
Internal Parts
25
Rear View
26
Control Panel
27
Power Options
29
Powering on the Printer or Exiting Low-Power or Sleep Mode
29
Restarting, Placing in Sleep Mode, or Powering off the Printer
30
Accessing the Printer
31
Logging in
31
Smart Card
31
Introduction to Apps
32
Information Pages
33
Printing Information
33
Configuration Report
34
The Embedded Web Server
35
Accessing the Embedded Web Server
35
Finding the IP Address of Your Printer
35
Certificates for the Embedded Web Server
36
Downloading the Configuration Report from the Embedded Web Server
36
Using the Remote Control Panel Feature
37
Installation and Setup
38
Installation and Setup Overview
38
Selecting a Location for the Printer
38
Connecting the Printer
39
Selecting a Connection Method
39
Connecting to a Computer Using USB
39
Connecting to a Wired Network
40
Connecting to a Wireless Network
40
Connecting to a Telephone Line
47
Initial Printer Setup
47
Configuring Airprint
48
Configuring Google Cloud Print
49
Installing the Software
50
Installing the Print Drivers for a Windows Network Printer
50
Installing the Print Drivers for a Windows USB Printer
51
Installing the Drivers and Utilities for Macintosh os X
51
Operating System Requirements
52
Installing Drivers and Utilities for UNIX and Linux
54
Installing the Printer as a Web Service on Devices
54
More Information
56
Customize and Personalize
57
Customize and Personalize Overview
58
Customizing or Personalizing the Home Screen
59
To Hide or Show an App on the Home Screen
59
To Rearrange Apps on the Home Screen
59
Customizing or Personalizing the Apps
60
Customizing or Personalizing the Feature List
60
Customizing or Personalizing the Entry Screen
60
Saving Presets
61
Removing App Customization Using the Control Panel
61
Customizing App Default Settings
62
Removing Personalizations Using the Embedded Web Server
62
Creating and Using 1-Touch Apps
63
Creating a 1-Touch App
63
Creating a Personal 1-Touch App
63
Deleting or Hiding a 1-Touch App
64
Using a 1-Touch App
64
Xerox ® Apps
67
Xerox ® App Gallery
68
Xerox App Gallery
68
Xerox ® App Gallery Overview
68
App Gallery Account
68
Logging into Your Xerox ® App Gallery Account
69
App Gallery
69
Device
71
Device Overview
71
About
71
Supply Status
72
Billing and Usage Counters
73
Reset to Factory Defaults
74
Remote Services
74
Address Book
75
Address Book Overview
75
Editing the Address Book
75
Creating and Managing Favorites
78
Jobs
83
Jobs Overview
83
Managing Jobs
83
Managing Special Job Types
84
Managing Jobs Using the Embedded Web Server
87
Copy
88
Copy Overview
88
Making a Copy
88
Copy Workflows
90
ID Card Copy
97
ID Card Copy Overview
97
Copying an ID Card
97
Email
98
Email Overview
98
Sending a Scanned Image in an Email
98
Previewing and Building Jobs
100
Scan to
102
Scan to Overview
102
Scanning to an Email Address
102
Scanning to a USB Flash Drive
103
Scanning to a User Home Folder
104
Scan to Desktop
105
Scanning to an FTP or SFTP Server
105
Scanning to a Shared Folder on a Network Computer
106
Scanning Images into an Application on a Connected Computer
108
Scanning to a Desktop Computer Using a USB Cable Connection
109
Previewing and Building Jobs
110
Fax
112
Fax Overview
112
Sending a Fax
114
Fax Workflows
114
Server Fax
121
Server Fax Overview
121
Sending a Server Fax
121
Sending a Delayed Server Fax
123
Previewing and Building Jobs
124
Usb
125
USB Overview
125
Printing from a USB Flash Drive
125
Printing from a USB Flash Drive Already Inserted in the Printer
126
Printbyxerox
127
Printbyxerox Overview
127
Printing with the @Printbyxerox App
127
Printing
129
Printing Overview
130
Selecting Printing Options
131
Print Driver Help
131
Windows Printing Options
131
Macintosh Printing Options
133
UNIX and Linux Printing
133
Mobile Printing Options
135
Printing Features
137
Managing Jobs
137
Printing Special Job Types
138
Selecting Paper Options for Printing
139
Scaling
139
Printing on both Sides of the Paper
139
Print Quality
140
Image Options
140
Image Shift
141
Color Adjustments
141
Printing Mirror Images
142
Printing Multiple Pages to a Single Sheet
142
Printing Booklets
142
Using Special
143
Printing Watermarks for Windows
145
Orientation
145
Printing Banner
146
Selecting Job Completion Notification for Windows
146
Using Custom Paper Sizes
147
Printing on Custom Paper Sizes
147
Defining Custom Paper Sizes
147
Paper and Media
149
Supported Paper
150
Recommended Media
150
Ordering Paper
150
General Paper Loading Guidelines
150
Paper that Can Damage Your Printer
150
Paper Storage Guidelines
151
Supported Paper Types and Weights
152
Supported Standard Paper Sizes
152
Supported Standard Paper Sizes for Automatic 2-Sided Printing
153
Supported Paper Types and Weights for Automatic 2-Sided Printing
153
Supported Custom Paper Sizes
154
Cardstock
154
Loading Paper
155
Changing Paper Settings
155
Loading Paper in Trays 1 and 2
155
Loading Paper in the Bypass Tray
158
Configuring Trays 1 or 2 for the Paper Length
161
Printing on Special Paper
162
Envelopes
162
Labels
166
Maintenance
169
General Precautions
170
Cleaning the Printer
171
Cleaning the Exterior
171
Cleaning the Interior
173
Adjustments and Maintenance Procedures
184
Color Registration
184
Performing a Color Calibration
184
Performing the Scan Color Consistency Procedure
185
Adjusting Paper Registration
185
Supplies
188
Consumables
188
Routine Maintenance Items
188
Ordering Supplies
188
Toner Cartridges
189
Recycling Supplies
190
Managing the Printer
191
Viewing the Meter Reading
191
Printing the Billing Summary Report
191
Moving the Printer
192
Troubleshooting
195
General Troubleshooting
196
Printer Does Not Power on
196
Printer Resets or Powers off Frequently
196
Printer Does Not Print
197
Printing Takes too Long
198
Document Prints from Wrong Tray
199
Automatic 2-Sided Printing Problems
199
Printer Is Making Unusual Noises
200
Paper Tray will Not Close
200
Condensation Has Formed Inside the Printer
200
Paper Jams
201
Locating Paper Jams
201
Minimizing Paper Jams
201
Clearing Paper Jams
203
Troubleshooting Paper Jams
213
Print-Quality Problems
216
Controlling Print Quality
216
Paper and Media
216
Solving Print-Quality Problems
217
Copy and Scan Problems
223
Fax Problems
224
Problems Sending Faxes
224
Problems Receiving Faxes
225
Getting Help
226
Viewing Warning Messages on the Control Panel
226
Viewing Current Errors on the Control Panel
226
Using the Integrated Troubleshooting Tools
226
Online Support Assistant
226
Information
226
More Information about Your Printer
227
A Specifications
229
Printer Configurations and Options
230
Available Configurations
230
Standard Features
230
Options and Upgrades
231
Physical Specifications
232
Weights and Dimensions
232
Total Space Requirements
233
Clearance Requirements
234
Environmental Specifications
236
Temperature
236
Relative Humidity
236
Elevation
236
Electrical Specifications
237
Power Supply Voltage and Frequency
237
Power Consumption
237
Recycling Supplies
237
Performance Specifications
238
Print Speed
238
B Regulatory Information
239
Basic Regulations
240
United States FCC Regulations
240
Canada
240
Certifications in Europe
240
Information
240
Germany
243
Turkey Rohs Regulation
244
Eurasian Economic Community Certification
244
Regulatory Information for 2.4-Ghz and 5-Ghz Wireless Network Adapters
244
Ozone Release
244
Copy Regulations
245
United States
245
Canada
246
Other Countries
247
Fax Regulations
248
United States
248
Canada
249
European Union
250
New Zealand
251
South Africa
251
Safety Certification
252
Material Safety Data Sheets
253
C Recycling and Disposal
255
All Countries
256
North America
257
European Union
258
Domestic/Household Environment
258
Professional/Business Environment
258
Collection and Disposal of Equipment and Batteries
259
Battery Symbol Note
259
Battery Removal
259
Other Countries
260
D Apps Features
261
4
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Xerox VersaLink C405dn Specifications
General
Brand
Xerox
Model
VersaLink C405dn
Category
All in One Printer
Language
English
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