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Ricoh
All in One Printer
IM C2500 Series
Ricoh IM C2500 Series User Manual
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Legal and Contact Information
Specifications for The Machine
T
roubleshooting
Adding Paper and T
oner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
User Guide
Selected V
ersion
2
Table of Contents
Default Chapter
3
How to Read the Manuals
3
Symbols Used in the Manuals
3
Table of Contents
4
1 Getting Started
13
Turning on and off the Power
13
Turning on the Main Power
13
Turning off the Main Power
14
Energy Saving Mode
14
Guide to Names and Functions of Components
16
Front and Left View
16
Front and Right View
18
Rear and Left View (Mainly Europe) (Mainly North America)
19
Rear and Left View (Mainly Asia)
20
Names and Functions of the Control Panel
22
Touch Panel/Interface
22
LED Indicators
23
Changing the Display Language
25
Confirming the Functions that Are Added in RICOH Always Current Technology
26
Confirming the Version of RICOH Always Current Technology Implemented on the Machine
26
List of New Functions
26
How to Use the Home Screen
29
Intuitive Screen Operation Using Fingertips
31
How to Use the Copy Screen
34
How to Use the Copy Screen (Standard)
34
How to Use the Copy Screen (no Scrolling Screen)
36
Changing the Layout or Display of the Keys of the Copy Function
37
How to Use the Fax Screen
39
Customizing the [Send Settings] Screen
39
How to Use the Scanner Screen
42
Customizing the [Send Settings] Screen
42
Adding a Frequently Used Application or Widget to the Home Screen
45
Adding an Icon/Widget to the Home Screen
46
Creating a Folder to Organize Icons
46
Registering Frequently Used Settings as a Program
48
Registering Settings as a Program
49
Changing the Contents of the Program
50
Logging in from the Control Panel
53
Logging in by Entering the User Name and Password
54
Logging in Using an IC Card
55
Logging in Using a Mobile Device
56
Authenticating Using the User Code
57
Changing the Login Password
57
Placing an Original on the Exposure Glass
60
Placing an Original in the Auto Document Feeder (ADF)
62
Placing Originals in the ARDF
63
Placing Originals in the One-Pass Duplex Scanning ADF
65
2 Copy
69
Basic Procedure for Copying Documents
69
Reserving a Copy Job While Executing Another Copy Job
70
Making Enlarged or Reduced Copies
72
Specifying a Copy Ratio or Size
72
Enlarging or Reducing According to the Paper Size
74
Reducing Slightly to Increase the Margins
76
Duplex Copying
78
Combining and Copying a Multi-Page Original Onto a Single Sheet of Paper
81
Copying Onto Envelopes
84
Copying Onto Envelopes in the Bypass Tray
84
Copying Onto Envelopes in the Paper Tray
85
Copying in Page Order or for each Page Number
87
3 Fax
91
Basic Procedure for Transmitting Faxes
91
Registering Fax Numbers in the Address Book
94
Registering a Fax Number and Send Conditions
94
Changing/Deleting the Registered Data such as Fax Number
96
Displaying a Preview before Sending a Fax
97
Viewing the Transmission Result of Sent Faxes
99
Confirming the Information on the Fax Screen
99
Checking the Result in Communication Result Report
100
Checking the Result in Immediate TX Result Report
101
Checking the Result in Communication Failure Report
101
Checking the Result in Error Report
101
Viewing Memory Storage Report
101
Checking by E-Mail
102
Confirming the Information in Web Image Monitor
103
4 Print
105
Installing the Printer Driver by Using Device Software Manager Installer
105
Installing Device Software Manager from the CD-ROM
105
Installing Device Software Manager from the Downloaded File
107
Installing the Printer Driver for Network Connection (Windows)
111
Installing the PCL 6 Printer Driver from the CD-ROM
111
Installing the Postscript 3 Printer Driver from the CD-ROM
114
Installing the PCL 6/Postscript 3 Printer Driver from the Downloaded File
116
If the Machine Cannot be Found
117
Installing the Printer Driver for Network Connection (os X/Macos)
121
Installing the PPD File
121
Registering the Machine in [Print & Scan] or [Printers & Scanners]
122
Specifying the Option Settings
125
Basic Procedure for Printing Documents
127
Printing a Document in Windows
127
Printing a Document in os X/Macos
129
Printing on both Sides of Paper
132
Specifying 2-Sided Print (Windows)
132
Specifying 2-Sided Print (os X/Macos)
133
Combining and Printing Multiple Pages on a Single Sheet of Paper
134
Specifying the Combine 2 Originals Function (Windows)
134
Specifying the Combine 2 Originals Function (os X/Macos)
135
Printing on Envelopes
136
Printing Documents Stored in the Printer from the Control Panel
140
Printing from a USB Flash Memory Device or SD Card Directly
141
Printable File Formats
141
Printing from a Memory Storage Device or Scan Application
142
5 Scan
145
Scanning Documents and Sending the Scanned Data by E-Mail
145
Basic Procedure for Sending an E-Mail
145
Registering the E-Mail Destination Specified When Sending an E-Mail in the Address Book
147
Scanning Documents and Sending the Scanned Data to a Folder
150
Printing the Check Sheet
150
Confirming the Computer Information (Windows)
151
Creating a Shared Folder (Windows)
152
Confirming the Computer Information (os X/Macos)
155
Creating a Shared Folder (os X/Macos)
155
Registering the Created Shared Folder in the Address Book
157
Basic Procedure for Performing Send to Folder
159
Scanning an Original with Suitable Quality and Density
161
Specifying the File Type or File Name When Scanning a Document
164
6 Document Server
167
Storing Documents in Document Server
167
Printing Documents in Document Server
169
Printing a Document with the Settings Specified When Scanned
169
Changing the Print Settings to Print a Document
170
Specifying a Page to Print
172
7 Web Image Monitor
175
Using Web Image Monitor
175
What You Can Do on the Web Image Monitor
176
Web Image Monitor Screen
177
Specifying Web Image Monitor Help
178
8 Adding Paper and Toner
181
Loading Paper into the Paper Tray
181
Loading Paper into Tray 1 to 4
182
Loading Paper into the Bypass Tray
186
Loading Paper into Tray 3 (LCT)
191
Loading Paper into the Large Capacity Tray (LCT)
193
Specifying the Paper Size that Is Not Automatically Detected
193
Recommended Paper Sizes and Types
196
Tray 1
196
Tray 2
197
Lower Paper Trays (Trays 3, 4)
198
Bypass Tray
200
Tray 3 (LCT)
202
Large Capacity Tray (LCT)
203
Notes on Special Paper
203
Paper Thickness for each Paper Weight
204
Unusable Paper
204
Paper Storage
206
Saving Printouts
206
Thick Paper Orientation and Recommended Status
207
Envelope Orientation and Recommended Status
208
Using the Copy Function
209
Using the Printer Function
209
Loading Orientation-Fixed Paper or Two-Sided Paper
211
Copying Onto Letterhead Paper
211
Printing Onto Letterhead Paper Using the Printer Driver
212
Recommended Original Size and Weight
214
Sizes Detectable with Auto Paper Select
216
Replacing the Toner
218
Precautions When Storing Toner
219
Precautions When Replacing the Toner
220
Disposing Exhausted Toners
221
Replacing the Waste Toner Bottle
222
Precautions When Replacing the Waste Toner Bottle
222
Disposing the Used Waste Toner Bottle
224
9 Troubleshooting
225
Alert Sounds
225
Checking the Indicators, Icons, and Messages on the Control Panel
227
When an Icon Is Displayed with a Message
227
When the [Check Status] Indicator Is Lit or Flashing
229
When the Machine Cannot be Operated
231
When the Machine Does Not Respond Correctly to an Operation on the Control Panel
231
When the Machine Does Not Respond Correctly to an Operation from a Computer
235
When a Message Is Displayed and the Machine Cannot be Operated
237
When a Message Appears While Using the Copy Function
240
When a Message Is Displayed While Using Document Server
242
When a Message Is Displayed While Using the Fax Function
244
Messages Displayed When the Machine Cannot Connect to the Network
246
Messages Displayed When the Remote Fax Function Is Unavailable
254
When a Message Appears While Using the Printer Function
258
Messages Displayed Without Error Codes
258
Messages Displayed with Error Codes
271
When a Message Is Displayed While Using the Scanner Function
273
Messages Displayed on the Control Panel
273
Messages Displayed on the Computer
279
When Other Messages Are Displayed
285
Messages Displayed When Machine Login Fails
287
Messages Displayed When Logging in to the Machine Using an IC Card Fails
294
Messages Displayed When the LDAP Server Is Unavailable
294
Messages Displayed When There Is a Problem with the Certificate
296
Messages Displayed When an Application Site Cannot be Used
297
10 Specifications for the Machine
299
Model-Specific Information
299
List of Specifications
300
Specifications for the Main Unit
300
Specifications for the Document Server
323
Specifications for Facsimile
323
Specifications for Printer
329
Specifications for Scanner
332
Specifications for One-Pass Duplex Scanning ADF
336
Specifications for Auto Reverse Document Feeder (ARDF)
337
Specifications for Internal Finisher SR3250
338
Specifications for Finisher SR3260
340
Specifications for Booklet Finisher SR3270
342
Specifications for Finisher SR3280
345
Specifications for Booklet Finisher SR3290
347
Specifications for Internal Finisher SR3300
350
Specifications for Internal Multi-Folding Unit
351
Specifications for External Tray
353
Specifications for Internal Shift Tray
354
Specifications for Internal Tray 2
355
Specifications for Bridge Unit
355
Specifications for Punch Unit (Internal Finisher SR3250)
356
Specifications for Punch Unit (Finisher SR3260, Booklet Finisher SR3270)
357
Specifications for Punch Unit (Finisher SR3280, Booklet Finisher SR3290)
358
Specifications for Lower Paper Tray
359
Specifications for Lower Paper Trays
359
Specifications for Tray 3 (LCT)
360
Specifications for Large Capacity Tray (LCT)
360
Specifications for IEEE 1284 Interface Board
361
Specifications for Wireless LAN Board
361
Specifications for Device Server Option
362
The Setting Values of the Transmission Function
363
Send Email
363
Send to Folder
364
Broadcast Transmission
365
Printable Area and Margin
366
Machine Options
368
Guide to Functions of the Machine's External Options
368
Guide to Functions of the Machine's Internal Options
374
Functions Requiring Optional Configurations
376
Copy Function
376
Facsimile Functions
378
Printer Function
381
Scanner Function
383
Interface
384
Function Compatibility
385
11 Legal and Contact Information
387
Environmental Regulations
387
ENERGY STAR Program
387
Energy Saving Functions
387
User Information on Electrical and Electronic Equipment (Mainly Europe)
389
Environmental Advice for Users (Mainly Europe)
391
Trademarks
392
4
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Ricoh IM C2500 Series Specifications
General
Brand
Ricoh
Model
IM C2500 Series
Category
All in One Printer
Language
English
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