Communication Information
40
3
Personal Boxes
Preparation
Before using this function, set the
Personal Box in advance. See p.182
“Programming/changing Person-
al Boxes”.
Personal Boxes
This function lets you set up the ma-
chine so that incoming documents
addressed to certain users are stored
in memory instead of being printed
out immediately.
Each user must be assigned a SUB
Code (Personal Code) that was desig-
nated as a Personal Box beforehand.
When the other party sends their doc-
ument, they specify the SUB Code of
the receiver. When the document is
received, it is stored in the Personal
Box with the matching SUB Code.
This enables several individuals or
departments to share a single fax ma-
chine yet be able to differentiate be-
tween documents. Furthermore, if
you specify a receiver for the Personal
Box, instead of being stored in memo-
ry, incoming documents with this
SUB Code appended are forwarded
directly to the destination you speci-
fy. You can specify a fax number, e-
mail address or IP-Fax destination as
the receiver. See p.182 “Program-
ming/changing Personal Boxes” for
details about programming receivers.
For details about the SUB Code, see
p.181 “Box Settings”.
• To be able to receive documents into
a Personal Box, you must inform
the sender of the SUB Code pro-
grammed for that Personal Box
and ask them to send the docu-
ment using SUB Code Transmis-
sion with that SUB Code. See p.49
“SUB Code”.
• When documents have been received
into Personal Boxes, the Confiden-
tial Reception/Memory Lock indi-
cator lights and the Confidential
File Report is printed. See p.37
“Confidential File Report”.
• If a receiver is assigned, the deliv-
ered document is deleted.
• If a receiver is not assigned, you can
print the received documents on
this machine. See p.41 “Printing
Personal Box Documents”.
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