Accounting
WorkCentre 5300 Series Multifunction Printer
System Administrator Guide
132
Maximum Usage Limits
Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature
until you reset their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
If the user exceeds their limit while a job is in process, the printer tracks the number of impressions
generated over their limit and subtracts them from the user’s limit once it is reset.
If the user's limit is reached before a print job is completed, an error report prints notifying the user
that their limit has been reached. The job is deleted from the print queue, and any sheets remaining in
the paper path will finish printing.
Resetting Usage Limits
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report
and Reset.
2. To reset all usage data to 0, click Reset Usage Data.
3. Click OK to acknowledge the confirmation message.
CAUTION: The following step will delete all the XSA accounts on the printer.
4. Click Reset to Default if you want to delete all user, group, and general accounts.
5. Click OK to acknowledge the warning message.
Printing a Report
You can print a report that lists the numbers of impressions recorded for each user and each account.
To print a report:
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report
and Reset.
2. Click Generate Report.
3. Right-click the Right-click to download link and save the .csv file to your computer.
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