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SP204SF
Ricoh SP204SF User Manual
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Cleaning the Exposure Glass
1.
Lift the exposure glass cover.
Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be
damaged.
2.
Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
CTT025
Cleaning the Exposure Glass
159
160
162
Table of Contents
Default Chapter
1
Operating Instructions
1
User Guide
1
Table of Contents
3
How to Read this Manual
8
Introduction
8
Legal Prohibition
8
Disclaimer
8
About IP Address
9
Differences in Performance/Functions between Different Models
9
Model-Specific Information
10
Important Safety Instructions
11
User Information on Electrical & Electronic Equipment
11
Environmental Advice for Users
11
Note for the Battery And/Or Accumulator Symbol (for EU Countries Only)
12
Notes to Users of Facsimile Unit
13
Notice to Users (New Zealand)
13
Important Safety Instructions
14
Notes to Users in the State of California
14
ENERGY STAR Program
15
1 Guide to the Machine
17
Guide to Components
17
Exterior
17
Interior
19
Control Panel
19
Initial Setup
21
What Is Smart Organizing Monitor
22
Configuring Network Settings
23
Switch the LAN Type
23
Configuring the IP Address Settings Using the Control Panel
23
Configuring the Wireless LAN Settings
26
2 Loading Paper
31
Supported Paper
31
Non-Recommended Paper Types
33
Print Area
34
Loading Paper
37
Loading Paper into Tray 1
37
Loading Paper into Bypass Tray
41
Specifying Paper Type and Paper Size Using Control Panel
42
Specifying Paper Type and Paper Size Using Smart Organizing Monitor
44
Placing Originals
46
About Originals
46
Placing Originals on the Exposure Glass
48
Placing Originals in the Auto Document Feeder
48
3 Printing Documents
51
Basic Operation
51
Printing on both Sides of Sheets
52
Canceling a Print Job
53
If a Paper Mismatch Occurs
55
Continuing Printing Using Mismatched Paper
55
Resetting the Print Job
55
4 Copying Originals
57
Copier Mode Screen
57
Basic Operation
58
Canceling a Copy
59
Making Enlarged or Reduced Copies
60
Specifying Reduce/Enlarge
61
Combining Multiple Pages
62
Specifying Combine for Copying
63
Copying both Sides of an ID Card Onto One Side of Paper
65
Copying an ID Card
65
Making 2-Sided Copies
68
Specifying 2 Sided Copying
69
Specifying the Scan Settings
71
Adjusting Image Density
71
Selecting the Document Type According to Original
71
5 Scanning Originals
73
Scanner Mode Screen
73
Registering the Scan Destination
74
Basic Operation
77
Scan to E-Mail/Ftp/Folder
77
Basic Operation for Scan to USB
78
Specifying the Scan Settings
79
Specifying the Scanning Size According to the Size of the Original
79
Adjusting Image Density
79
Specifying Resolution
80
Scanning from a Computer
82
Using TWAIN Scanner
82
TWAIN Scanning
82
Basic Operation for WIA Scanning
84
6 Sending and Receiving a Fax
85
Fax Mode Screen
85
Setting the Date and Time
86
Entering Characters
87
Registering Fax Destinations
88
Modifying or Deleting Fax Destinations
89
Configuring Fax Destinations Using Smart Organizing Monitor
89
Sending a Fax
91
Selecting Transmission Mode
91
Basic Operation for Sending a Fax
92
Canceling a Fax
93
Specifying the Fax Destination
94
Useful Sending Functions
97
Specifying the Scan Settings
100
Using the Fax Function from a Computer (PC FAX)
102
Basic Operation for Sending Faxes from a Computer
102
Configuring Transmission Settings
103
Configuring the PC FAX Address Book
104
Editing a Fax Cover Sheet
105
Receiving a Fax
106
Selecting Reception Mode
106
Lists/Reports Related to Fax
109
7 Configuring the Machine Using the Control Panel
111
Basic Operation
111
Copier Features Settings
112
Fax Features Settings
115
Scanner Features Settings
121
Address Book Settings
124
System Settings
125
Printing Lists/Reports
131
Printing the Configuration Page
131
Types of Report
131
Printer Features Settings
133
Network Settings
134
8 Configuring the Machine Using Utilities
139
Using Web Image Monitor
139
Displaying Top Page
139
Changing the Interface Language
140
Menu
140
Changing the Machine Settings
142
Settings List
143
Using Smart Organizing Monitor
152
Checking the Status Information
152
Configuring the Machine Settings
153
Printing the Configuration Page or Test Page
154
Updating the Firmware
154
9 Maintaining the Machine
157
Replacing the Print Cartridge
157
Cautions When Cleaning
159
Cleaning the Inside of the Machine
160
Cleaning the Exposure Glass
161
Cleaning the Auto Document Feeder
162
10 Troubleshooting
163
Common Problems
163
Paper Feed Problems
164
Removing Printing Jams
165
Removing Scanning Jams
170
Print Quality Problems
172
Checking the Condition of the Machine
172
Printer Problems
173
Print Positions Do Not Match Display Positions
174
Copier Problems
175
Scanner Problems
176
Fax Problems
177
Error and Status Indicate on the Control Panel
180
Messages on the Screen
180
Error and Status Messages Appear on the Smart Organizing Monitor
187
Error and Status Messages Appear in the PC FAX Window
189
11 Appendix
191
Notes about the Toner
191
Moving and Transporting the Machine
192
Disposal
192
Where to Inquire
192
Consumables
193
Print Cartridge
193
Specifications of the Machine
194
General Function Specifications
194
Printer Function Specifications
196
Copier Function Specifications
196
Scanner Function Specifications
197
Fax Function Specifications
198
Trademarks
199
Index
201
4
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Ricoh SP204SF Specifications
General
Brand
Ricoh
Model
SP204SF
Category
Printer
Language
English
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