Printer Management
WorkCentre 7425/7428/7435
System Administrator Guide
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3. Click the Add New User button.
4. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32
characters (for example: A10). User ID's must be unique.
5. Enter the user name (for example Jane Smith). The user name can contain alphanumeric
characters to a maximum of 32 characters. User names must be unique.
6. Enter a passcode in the Passcode box.
7. Specify the usage limits for this account in the User Limits boxes. The maximum value for each
limit is 9999999.
8. Click Apply when you have finished setting the usage limits.
Maximum Usage Limits and Resetting Individual Usage Limits
The first time a user logs into the printer after they have reached their maximum usage limit, a
message displays on the touch screen. The message notifies the user that they have reached their limit
for the feature. Users will not be unable to use the feature until their limit is reset.
If the user performs a copy job at the printer, and mid way through the job their limit is exceeded, the
job will not continue.
If the user performs a scan job at the printer, and mid way through the job their limit is exceeded, the
job will be cancelled.
If the user's limit is reached before a print job is completed, the printer will notify the user that their
limit has been reached. The job will be deleted from the print queue. The job may run over due to
sheets committed to the paper path.
Note: The system administrator has unlimited access to the printer.
To Reset User Limits
1. On the Properties tab of CentreWare Internet Services, click the Accounting folder, then the Xerox
Standard Accounting folder in the directory tree.
2. Click Manage Accounting.
3. Place a checkmark in the box for the desired User ID.
4. Click Limits and Access.
5. Enter the new User Limits, check the Reset box, and click Apply.
Using XSA at the printer
When you enable XSA, users must enter a valid user name at the printer to access any services to which
access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the
specific service restricting procedure.
At the Printer
1. Press the Services button, if necessary, to display all the available service buttons.
2. Press any button representing a service to which restricted access has been applied.
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