6. Scan
Scanning Documents and Sending the Scanned
Data by E-mail
Scan a document and attach the scanned data to an e-mail and send it from the machine.
• Configure the SMTP server and network settings in advance.
See "Configuring the Settings to Send E-mails from the Machine", User Guide (Full Version).
• Register an e-mail address in the address book to select the address as the destination easily when
sending an e-mail.
See "Registering E-mail Addresses in the Address Book", User Guide (Full Version).
Basic Procedure for Sending an E-mail
• This machine supports SMTPS (SMTP over SSL).
• This machine supports Web mail sending.
• To use Message Disposition Notification, log in to the machine as a user and specify the sender.
Note, however, that the [Reception Notice] notification e-mail may not be transmitted if the e-mail
software of the recipient does not support Message Disposition Notification.
• If you press [Preview] and then start scanning, the Preview screen appears. You can use this screen
to check how the originals are scanned and the scan setting used for scanning. After checking the
preview, you can specify whether to send the file or not.
• See "Displaying a Preview Before Sending the Scanned Document", User Guide (Full Version).
• After an e-mail is sent, the destination, sender, subject, text, and file name fields will be
automatically cleared. If you want to preserve the information in these fields, contact your local
dealer.
1. Press [Scanner] on the Home screen.
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