Brother MFC-8540DN User Manual

Error Message Cause Action
Service Error ## Machine's firmware has a
problem.
• Contact Brother customer service.
Size Error
The paper size defined in the
printer driver is not supported
by the defined tray.
Choose a paper size supported by the defined
tray.
Size Error 2-sided
The paper size specified in the
machine's paper size setting is
not available for automatic 2-
sided printing.
Press (if required).
Load the correct size of paper in the tray and set
the tray for that paper size.
Choose a paper size supported by 2-sided
printing.
Paper size available for automatic 2-sided printing
is A4.
The paper in the tray is not the
correct size and is not available
for automatic 2-sided printing.
Size Mismatch
The paper in the tray is not the
correct size.
Load the correct size of paper in the tray
indicated on the LCD and set the size of paper for
the tray.
Supplies
Drum End Soon
The drum unit is near the end of
its life.
Order a new drum unit before the LCD displays
Replace Drum.
Supplies
Replace Drum
It is time to replace the drum
unit.
Replace the drum unit with a new one.
The drum unit counter was not
reset when a new drum was
installed.
Reset the drum unit counter.
See the instructions included with the new drum
unit.
Supplies
Toner Low
If the LCD displays this
message, you can still print.
The toner cartridge is near the
end of its life.
Order a new toner cartridge now so a
replacement toner cartridge is available when the
LCD displays Replace Toner.
Too Many Trays
The number of installed
Optional Trays exceeds the
maximum number.
Reduce the number of Optional Trays.
Touchscreen
Initialisation Failed
The Touchscreen was pressed
before the power on
initialisation was completed.
Make sure nothing is touching the Touchscreen.
Debris may be stuck between
the lower part of the
Touchscreen and its frame.
Insert a piece of stiff paper between the lower part
of the Touchscreen and its frame and slide it back
and forth to push out any debris.
Unusable Device
A USB device or USB Flash
memory drive that is encrypted
or not supported has been
connected to the USB direct
interface.
Unplug the device from the USB direct interface.
Unusable Device
Remove the Device. Turn
the power off and back
on again.
A defective USB device or a
high power consumption USB
device has been connected to
the USB direct interface.
• Unplug the device from the USB direct
interface.
• Press and hold to turn the machine off,
and then turn it on again.
Wrong Paper Size MP
Wrong Paper Size T1
Wrong Paper Size T2
Wrong Paper Size T3
The specified tray ran out of
paper during copying and the
machine could not feed the
same size paper from the next
priority tray.
Refill the paper in the paper tray.
Related Information
• Troubleshooting
452

Brother MFC-8540DN Specifications

General

Functions	Print, Copy, Scan, Fax
Print Speed (Black)	32 ppm
Print Resolution	1200 x 1200 dpi
Copy Speed (Black)	32 cpm
Copy Resolution	600 x 600 dpi
Fax Modem Speed	33.6 Kbps
Fax Resolution (Standard)	203 x 98 dpi
Fax Resolution (Fine)	203 x 196 dpi
Scanner Type	Flatbed, ADF
Scan Resolution	1200 x 1200 dpi
Paper Capacity (Standard)	250 sheets
Duplex Printing	Yes
Supported Operating Systems	Windows, Mac OS, Linux
Automatic Document Feeder (ADF)	Yes
ADF Capacity	50 sheets
First Print Out Time	< 8.5 seconds
Max. Paper Size	Legal (8.5" x 14")
Media Sizes	Letter, Legal, Executive, A4, A5
Connectivity	USB, Ethernet
Display	LCD

Summary

Paper Handling

Load Paper

Instructions for loading paper into the paper tray and multi-purpose tray.

Paper Settings

Load Documents

Print

Print from Your Computer (Windows®)

Comprehensive guide to printing from a Windows computer, covering various print options.

Print from Your Computer (Macintosh)

Instructions for printing from a Macintosh computer, covering various print options.

Cancel a Print Job

Test Print

Scan

Scan Using the Scan Button on Your Brother Machine

Details how to use the machine's scan button for various scan destinations.

Scan from Your Computer (Windows®)

Explains various methods to scan documents from a Windows computer using Brother software.

Scan from Your Computer (Macintosh)

Details various methods to scan documents from a Macintosh computer using Brother software.

Configure Scan Settings Using Web Based Management

Guides users on how to configure scan settings remotely via Web Based Management.

Copy

Copy a Document

Instructions for making copies of documents using the ADF or scanner glass.

Enlarge or Reduce Copied Images

Make N in 1 Copies Using the Page Layout Feature

Copy an ID Card

Copy on Both Sides of the Paper (2-sided Copy)

Details how to perform 2-sided copying to reduce paper usage.

Copy Options

Fax

Send a Fax

Comprehensive instructions for sending faxes, including manual and delayed sending.

Receive a Fax

Explains different receive modes and how to configure them for incoming faxes.

PC-FAX

Information on using PC-FAX software for sending faxes from a computer.

Print Data Directly from a USB Flash Drive

Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage

Step-by-step guide to print photos and documents directly from USB devices.

Network

Network Management Software and Utilities

Advanced Network Features

Explores advanced network capabilities like I-Fax, LDAP, and server features.

Security

Lock the Machine Settings

Details on how to lock machine settings to prevent unauthorized access.

Network Security Features

Overview of various network security protocols and features for protecting data.

Secure Function Lock 3.0

Before Using Secure Function Lock 3.0

Configure Secure Function Lock 3.0 Using Web Based Management

Step-by-step guide to configure Secure Function Lock settings via Web Based Management.

Scan Using Secure Function Lock 3.0

Instructions on how restricted users can access scan functions using PINs.

Configure Public Mode for Secure Function Lock 3.0

Register a new ID Card Using Machine's Control Panel

Use Active Directory® Authentication

Introduction to Active Directory® Authentication

Configure Active Directory® Authentication Using Web Based Management

Steps to configure Active Directory authentication via Web Based Management.

Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory® Authentication)

How to log in to unlock the control panel when Active Directory Authentication is enabled.

Use LDAP Authentication

Introduction to LDAP Authentication

Configure LDAP Authentication Using Web Based Management

Instructions for configuring LDAP settings through Web Based Management.

Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)

Procedure for logging in to change settings when LDAP Authentication is active.

Manage Your Network Machine Securely Using SSL/TLS

Certificates and Web Based Management

Details the necessity of configuring certificates for secure management via Web Based Management.

Create and Install a Certificate

Guides on creating and installing security certificates for SSL/TLS communication.

Manage Your Network Machine Securely Using IPsec

Introduction to IPsec

Configure IPsec Using Web Based Management

Steps to configure IPsec connection conditions via Web Based Management.

Configure an IPsec Address Template Using Web Based Management

How to set up IPsec address templates for specific IP address conditions.

Configure an IPsec Template Using Web Based Management

Guide to configuring IPsec templates with various settings like IKE and ESP.

Send or Receive an Email Securely

Configure Email Sending or Receiving Using Web Based Management

Instructions for configuring secure email sending/receiving with user authentication and SSL/TLS.

Send an Email with User Authentication

Send or Receive an Email Securely Using SSL TLS

Details configuring SSL/TLS for secure email communication via email servers.

Use IEEE 802.1x Authentication for a Wired or a Wireless Network

What Is IEEE 802.1x Authentication?

Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser)

Step-by-step guide to configure IEEE 802.1x authentication via Web Based Management.

Store Print Log to Network

Configure the Store Print Log to Network Settings Using Web Based Management

Guide to configure network settings for storing print logs via Web Based Management.

Use the Store Print Log to Network's Error Detection Setting

Mobile/Web Connect

Print with AirPrint

Print with Mopria™

Use Brother iPrint&Scan

Guide to using the Brother iPrint&Scan app for printing and scanning from mobile devices.

ControlCenter

ControlCenter4 (Windows®)

ControlCenter2 (Macintosh)

Scan Using ControlCenter4 Home Mode (Windows®)

Scan Using ControlCenter4 Home Mode (Windows®)

Basic guide to using ControlCenter4 Home Mode for scanning photos and documents.

Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows®)

Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows®)

Scan Settings for ControlCenter4 Home Mode (Windows®)

Scan Using ControlCenter4 Advanced Mode (Windows®)

Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows®)

Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows®)

Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode (Windows®)

Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows®)

Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows®)

Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows)

Scan Settings for ControlCenter4 Advanced Mode (Windows®)

Set Up the Brother Machine Using ControlCenter4 (Windows®)

Export

Import

Troubleshooting

Error and Maintenance Messages

Lists common error messages, their causes, and suggested actions for resolution.

Document Jams

Troubleshooting steps for resolving document jams in the ADF or other machine areas.

Paper Jams

Guides on how to clear paper jams from various locations like MP tray and paper trays.

Printing Problems

Solutions for common printing issues like no printout or garbled output.

Improve the Print Quality

Telephone and Fax Problems

Network Problems

Covers common network issues and troubleshooting steps, including IP address and connectivity.

Other Problems

Reset Your Brother Machine

Routine Maintenance

Replace Supplies

Guide on replacing consumables like toner cartridges and drum units.

Clean the Machine

Instructions for cleaning the exterior, interior, scanner, and touchscreen of the machine.

Check the Remaining Life of Parts

Machine Settings

Change Machine Settings from the Control Panel

Change Machine Settings from Your Computer

Change Machine Settings from Your Computer

Change Machine Settings Using Web Based Management

Guide to managing machine settings via a web browser using HTTP or HTTPS.

Change the Machine Settings Using Remote Setup

Where Can I Find My Brother Machine's Network Settings?

Network Management Software and Utilities

Change Machine Settings Using Web Based Management

Access Web Based Management

Set a Login Password for Web Based Management

Guide to setting a login password for Web Based Management to prevent unauthorized access.

Remote Setup (Macintosh)

Set Up the Brother Machine Using ControlCenter2 (Macintosh)

Set Up Your Machine's Address Book Using ControlCenter2 (Macintosh)