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All in One Printer
MP 402SPF
Ricoh MP 402SPF User Manual
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Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
1
DQC205
1
2
DQC206
1.
Lower paper trays
You can attach up to two lower paper trays.
There are two types of trays, each holding up to 250 or 500 sheets of paper.
These trays can be used in any combination.
2.
Handset
(mainly North America)
Used as a receiver.
Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a
telephone.
2. Getting Started
30
31
33
Table of Contents
Default Chapter
1
User Guide
1
Table of Contents
3
How to Read the Manuals
8
Symbols Used in the Manuals
8
Model-Specific Information
9
Names of Major Features
10
1 What You Can Do with this Machine
11
Searching by What You Want to Do
11
Reducing My Costs
11
Using Scanned Files on the Computer
12
Registering Destinations
13
Operating the Machine more Effectively
14
What You Can Do with this Machine
15
Customizing the [Home] Screen
15
Making Copies Using Various Functions
16
(Mainly Europe) You Can Give Priority to the Environment or Performance
16
Printing Data Using Various Functions
17
Utilizing Stored Document
17
Sending and Receiving Faxes Without Paper
18
Sending and Receiving Faxes Via the Internet
20
Sending and Receiving Faxes by Using the Machine Without Fax Unit Installed
21
Using the Facsimile and the Scanner in a Network Environment
22
Embedding Text Information in Scanned Files
22
Preventing Information Leakage (Security Functions)
23
Centrally Controlling Scan Conditions and Distribution
24
Monitoring and Setting the Machine Using a Computer
24
Preventing Unauthorized Copying
25
2 Getting Started
27
Guide to Names and Functions of Components
27
Guide to Components
27
Guide to Functions of the Machine's Options
32
Guide to Functions of the Machine's External Options
32
Guide to the Names and Functions of the Machine's Control Panel
33
Changing the Display Language
34
How to Use the [Home] Screen
35
Adding Icons to the [Home] Screen
37
How to Use each Application
40
[Copy] Screen
40
[Fax] Screen
43
[Scanner] Screen
48
[Quick Copy] Screen
53
[Quick Fax] Screen
54
[Quick Scanner] Screen
54
Keys that Appear on the Initial Settings Screen and Screens of each Classic Application
55
[Printer (Classic)] Screen
57
[Document Server] Screen
58
Registering Functions in a Program
61
Turning On/Off the Power
64
Turning on the Main Power
64
Turning off the Main Power
64
Logging in the Machine
66
When the Authentication Screen Is Displayed
66
User Code Authentication Using the Control Panel
66
Logging in Using the Control Panel
66
Logging out Using the Control Panel
67
Placing Originals
68
Placing Originals on the Exposure Glass
68
Placing Originals in the Auto Document Feeder
68
3 Copy
71
Basic Procedure
71
Duplex Copying
72
Specifying the Original and Copy Orientation
73
Combined Copying
75
One-Sided Combine
76
Two-Sided Combine
77
Copying Onto Envelopes
79
Sort
80
Sample Copy
80
Changing the Number of Sets
80
Storing Data in the Document Server
82
4 Fax
83
Basic Procedure for Transmissions (Memory Transmission)
83
Registering a Fax Destination
83
Deleting a Fax Destination
84
Transmitting While Checking Connection to Destination (Immediate Transmission)
86
Canceling a Transmission
87
Canceling a Transmission before the Original Is Scanned
87
Canceling a Transmission While the Original Is Being Scanned
87
Canceling a Transmission after the Original Is Scanned
87
Printing a Journal Manually
89
5 Print
91
Quick Install
91
Quick Installation Via a Network
92
Quick Installation Via a USB Connection
92
Displaying the Printer Driver Properties
94
Standard Printing
95
When Using the PCL 6 Printer Driver
95
Printing on both Sides of Sheets
96
When Using the PCL 6 Printer Driver
96
Types of Two-Sided Printing
96
Combining Multiple Pages into Single Page
97
When Using the PCL 6 Printer Driver
97
Types of Combine Printing
97
Printing on Envelopes
99
Configuring Envelope Settings Using the Control Panel
99
Printing on Envelopes Using the Printer Driver
99
Saving and Printing Using the Document Server
100
Storing Documents in Document Server
100
Managing Documents Stored in Document Server
101
6 Scan
103
Basic Procedure When Using Scan to Folder
103
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information
103
Registering an SMB Folder
105
Deleting an SMB Registered Folder
108
Entering the Path to the Destination Manually
109
Basic Procedure for Sending Scan Files by E-Mail
110
Registering an E-Mail Destination
110
Deleting an E-Mail Destination
111
Entering an E-Mail Address Manually
112
Specifying the File Type
113
Specifying Scan Settings
114
7 Document Server
115
Storing Data
115
Printing Stored Documents
117
8 Web Image Monitor
119
Displaying Top Page
119
9 Adding Paper and Toner
121
Loading Paper
121
Precautions for Loading Paper
121
Loading Paper into Paper Trays
121
Loading Paper into the Bypass Tray
125
Printing from the Bypass Tray Using the Printer Function
128
Loading Orientation-Fixed Paper or Two-Sided Paper
130
Loading Envelopes
133
Loading Envelopes into the Bypass Tray
134
Loading Envelopes into Tray 1
138
Recommended Paper
145
Recommended Paper Sizes and Types
145
Thick Paper
150
Adding Toner
155
Sending Faxes or Scanned Documents When Toner Has Run out
157
Disposing of Used Toner
157
10 Troubleshooting
159
When a Status Icon Is Displayed
159
When the Indicator Lamp for [Check Status] Is Lit or Flashing
160
When the Machine Makes a Beeping Sound
162
When You Have Problems Operating the Machine
163
When Multiple Functions Cannot be Executed Simultaneously
167
Messages Displayed When You Use the Copy/Document Server Function
168
Messages Displayed When You Use the Facsimile Function
170
When Network Setting Problems Occur
171
When the Remote Fax Function Cannot be Used
177
Messages Displayed When You Use the Printer Function
180
Messages Displayed on the Control Panel When You Use the Printer Function
180
Messages Printed on the Error Logs or Reports When You Use the Printer Function
182
Messages Displayed When You Use the Scanner Function
192
Messages Displayed on the Control Panel When You Use the Scanner Function
192
When Other Messages Appear
199
When There Is a Problem Scanning or Storing Originals
200
When the Address Book Is Updated
201
When Data Cannot be Sent Due to a Problem with the Destination
202
When the Machine Cannot be Operated Due to a Problem with the User Certificate
202
When Problems Occur While Logging in
204
When the User Lacks Privileges to Perform an Operation
204
When the LDAP Server Cannot be Used
204
11 Information for this Machine
207
Information on Environmental Regulations
207
ENERGY STAR Program
207
Energy Saving Functions
207
User Information on Electrical and Electronic Equipment (Mainly Europe)
209
Environmental Advice for Users (Mainly Europe)
210
Notes to Users in the State of California (Notes to Users in USA) (Mainly North America
211
Index
213
Other manuals for Ricoh MP 402SPF
Service Manual
776 pages
4
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Ricoh MP 402SPF Specifications
General
Brand
Ricoh
Model
MP 402SPF
Category
All in One Printer
Language
English
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