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All in One Printer
SP 1200SF
Ricoh SP 1200SF User Manual
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Chapter
2
22
Us
ing t
he
sc
anne
r
gl
ass
2
You can use t
he scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document
s can be
up to 215
.9
m
m w
ide and
297
m
m lo
ng.
Note
To use the scanner glass, the ADF m
ust
be empt
y.
a
Lift t
he
document cover.
b
Using the document guidel
ines on
the
left, centre t
he
docum
ent face down on
the scanner glass.
c
Close the document cover.
CAUTION
If t
he doc
ument is
a bo
ok or
is thick
do n
ot
slam the cover or press on it.
31
33
Table of Contents
Default Chapter
3
Table of Contents
3
1 General Information
12
Using the Documentation
12
Symbols and Conventions Used in the Documentation
12
Accessing the Software User's Guide
12
Viewing Documentation
13
Control Panel Overview (for EU Only)
15
Control Panel Overview (for USA, Canada and Asia/Oceania)
17
2 Loading Paper and Documents
19
Loading Paper and Print Media
19
Loading Paper in the Paper Tray
19
Loading Paper in the Manual Feed Slot
21
Unprintable Area (A4)
24
Unprintable Area (Letter)
25
Acceptable Paper and Other Print Media
26
Recommended Paper and Print Media (for EU)
26
Recommended Paper and Print Media (for USA and Canada)
26
Type and Size of Paper
27
Handling and Using Special Paper
28
Loading Documents
31
Using the Automatic Document Feeder (ADF)
31
Using the Scanner Glass
32
3 General Setup
33
Mode Timer
33
Paper Settings
33
Paper Type
33
Paper Size
33
Volume Settings
34
Ring Volume
34
Beeper Volume
34
Speaker Volume
34
Automatic Daylight Savings Time
35
Ecology Features
35
Toner Save
35
Sleep Time
35
LCD Contrast
35
Dial Prefix (for USA, Canada and Asia Only)
36
Setting up the Prefix Number
36
Changing the Prefix Number
36
4 Security Features
37
Security
37
Memory Security
37
Setting Lock
38
Restricting Dialling
39
Dial Pad Restriction
39
One Touch Restriction
39
Speed Dial Restriction
40
5 Sending a Fax
42
How to Fax
42
Entering Fax Mode
42
Sending a Fax from the ADF
42
Sending a Fax from the Scanner Glass
42
Cancelling a Fax in Progress
43
Broadcasting
43
Cancelling a Broadcast in Progress
43
Additional Sending Operations
44
Sending Faxes Using Multiple Settings
44
Electronic Cover Page
44
Contrast
45
Changing Fax Resolution
46
Dual Access
46
Real Time Transmission
46
Overseas Mode
47
Delayed Fax
47
Delayed Batch Transmission
47
Checking and Cancelling Waiting Jobs
48
Sending a Fax Manually
48
Out of Memory Message
48
6 Receiving a Fax
49
Receive Modes
49
Choosing the Receive Mode
49
Using Receive Modes
50
Fax Only
50
Fax/Tel
50
Manual
50
External TAD
50
Receive Mode Settings
51
Ring Delay
51
F/T Ring Time (Fax/Tel Mode Only)
51
Fax Detect (Easy Receive)
51
Setting the Print Density
52
Additional Receiving Operations
52
Printing a Reduced Incoming Fax
52
Setting the Fax Receive Stamp
52
Receiving a Fax at the End of a Conversation
53
Receiving Faxes into Memory
53
Printing a Fax from the Memory
53
7 Telephone and External Devices
54
Telephone Service for U.K
54
Caller ID
54
Setting the Telephone Line Type
55
BT Call Sign (U.K. Only)
56
Telephone Service for USA and Canada
56
Voice Mail
56
Distinctive Ring
57
Very Important
58
Caller ID
59
Telephone Service for Australia
60
Do You Have Voice Mail
60
Telstra ® Faxstream ® Duet ® (Distinctive Ringing)
60
What Is the Advantage of Using Telstra ® Faxstream ® Duet Function
61
How Does Telstra ® Faxstream ® Duet ® Work
61
Set the Distinctive Ring to on
62
Turning off Distinctive Ring
62
Telephone Service for some Countries
62
Do You Have Voice Mail
62
Distinctive Ringing (for Singapore and Hong Kong)
62
Caller ID
64
Connecting an External TAD
65
Connections
65
Recording an Outgoing Message (OGM)
66
Multi-Line Connections (PBX)
66
External and Extension Telephones
67
Operation from Extension Telephones
67
Using External and Extension Telephones
67
For Fax/Tel Mode Only
68
Connecting an External or Extension Telephone
68
Special Line Considerations for U.K
69
Special Line Considerations for USA and Canada
70
Using a Cordless External Handset
71
Using Remote Codes
72
8 Dialling and Storing Numbers
73
How to Dial
73
Manual Dialling
73
One Touch Dialling
73
Speed Dialling
73
Search
73
Fax Redial
74
Storing Numbers
74
Storing a Pause
74
Storing One Touch Dial Numbers
75
Storing Speed Dial Numbers
75
Changing One Touch and Speed Dial Numbers
76
Setting up Groups for Broadcasting
76
Combining Quick Dial Numbers
77
Pause
77
Tone or Pulse
78
Tone or Pulse (Not Available in USA and New Zealand)
78
9 Remote Fax Options
79
Fax Forwarding
79
Paging (for USA and Canada Only)
79
Fax Storage
80
PC Fax Receive
81
Changing Remote Fax Options
82
Turning off Remote Fax Options
82
Remote Retrieval
83
Setting a Remote Access Code
83
Using Your Remote Access Code
83
Retrieving Fax Messages
84
Changing the Fax Forwarding Number
84
Remote Fax Commands
85
10 Polling
86
Polling Receive
86
Secure Polling (for EU and Asia/Oceania)
86
Delayed Polling (for EU and Asia/Oceania)
86
Sequential Polling
87
Polled Transmit
87
Setup for Polled Transmit (for EU, Asia and Oceania)
87
Setup for Polled Transmit (for USA and Canada)
88
Setup for Polled Transmit with a Secure Code (for EU, Asia and Oceania)
88
11 Printing Reports
90
Fax Reports
90
Fax Journal
90
Transmission Verification Report
90
How to Print a Report
91
Reports
91
Section III Copy
93
12 Making Copies
94
How to Copy
94
Entering Copy Mode
94
Making a Single Copy
94
Making Multiple Copies
94
Stop Copying
94
In 1 ID Copy
94
Copy Options (Temporary Settings)
95
Enlarging or Reducing the Image Copied
95
Using the Options Key
97
Improving Copy Quality
98
Sorting Copies Using the ADF
98
Adjusting Contrast
99
Making N in 1 Copies
99
Out of Memory Message
100
Section IV Software
101
13 Software Features
102
How to Read PDF User's Guide
102
Safety and Legal
104
Choosing a Location
104
Important Information
105
Safety Precautions
105
Certification
108
Declaration of Conformity
108
Notice to Users in EU Countries
108
Notice to Users Accessing Analog PSTN in EU Countries
108
Symbols for the Main Power Switch
109
IEC 60825-1:2007 Specification
109
Disconnect Device
110
Wiring Information (U.K. Only)
110
Radio Interference
110
Recycling Information in Accordance with the WEEE (2002/96/EC) and Battery (2006/66/EC) Directives
111
International ENERGY STAR ® Qualification Statement
111
Important Safety Instructions for EU
112
Important Information (for USA and Canada)
114
Standard Telephone and FCC Notices
114
Industry Canada Compliance Statement (Canada Only)
116
Laser Safety
116
FDA Regulations
117
Important Safety Instructions (for USA and Canada)
117
Important Information for Australia
119
IMPORTANT-For Your Safety
119
Important Safety Instructions
119
Important Information for some Countries
121
Important Safety Instructions
121
Legal Limitations for Copying
123
Trademarks
124
B Troubleshooting and Routine Maintenance
125
Troubleshooting
125
If You Are Having Difficulty with Your Machine
125
Handling Incoming Calls
126
Sending Faxes
126
Copy Quality Difficulties
127
Menu Access Difficulties
127
Print Quality Difficulties
129
Improving the Print Quality
130
Setting Dial Tone Detection
136
Telephone Line Interference
136
Error and Maintenance Messages
137
Transferring Your Faxes or Fax Journal Report
141
Document Jams
142
Paper Jams
143
Routine Maintenance
147
Cleaning the Outside of the Machine
147
Cleaning the Scanner Glass
148
Cleaning the Laser Scanner Window
149
Cleaning the Corona Wire
151
Cleaning the Drum Unit
153
Replacing the Consumable Items
155
Replacing a Toner Cartridge
156
Replacing the Drum Unit
159
Machine Information
162
Checking the Drum Life
162
Checking the Page Counters
162
Checking the Serial Number
162
Packing and Shipping the Machine
162
Menu and Features
164
On-Screen Programming
164
Menu Table
164
Memory Storage
164
Menu Keys
164
How to Access the Menu Mode
165
Menu Table
166
Entering Text
175
D Specifications
177
General
177
Print Media
179
Fax
180
Copy
181
Scan
182
Print
183
Interfaces
183
Computer Requirements
184
Consumable Items
185
E Glossary
186
Index
190
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Operation Guide
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Ricoh SP 1200SF Specifications
General
Brand
Ricoh
Model
SP 1200SF
Category
All in One Printer
Language
English
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