can include one or more file destinations, as well as fax destinations. You can store customized scan settings in each
workflow.
Using the Embedded Web Server, you can create a workflow using one or more scan destinations. The following
options are available:
• Predefined scan destinations from the list of file repositories.
• New scan destinations such as an FTP site, a website, or an SMB server.
• Fax number destinations.
When you create a workflow, it appears in the list of workflows in the Pick a Workflow screen of the Workflow
Scanning App.
At the printer control panel, when you select a workflow, you can change the scan settings and add more scan
destinations from the predefined list.
Predefined Network File Repositories
A file repository is a predefined file destination that you can use in a workflow. You can use the printer control panel
to add a file repository to a workflow.
The system administrator configures the file repositories available as predefined scanned file destinations. At least
one repository must be set up for the Workflow Scanning feature to be available. For details, refer to the System
Administrator Guide at www.xerox.com/office/VLB625docs.
Note: On the Pick a Workflow screen, the DEFAULT workflow is associated with the default file repository.
Creating a New Workflow
1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then press EEnntteerr
or RReettuurrnn.
Note: For details about obtaining the IP address of your printer, refer to Finding the IP Address of Your
Printer.
2. Click the SSccaann tab.
3. In the Display area, select WWoorrkkfflloowwss, then select CCrreeaattee NNeeww WWoorrkkffllooww.
4. For Add Destination to Workflow, select an option:
• To add an existing file destination to the workflow, select SSeelleecctt ffrroomm aa PPrreeddeeffiinneedd LLiisstt.
• To add a file destination to the workflow, select EEnntteerr aa SSccaann DDeessttiinnaattiioonn.
• To add a fax destination to the workflow, select EEnntteerr aa SSeerrvveerr FFaaxx NNuummbbeerr.
5. For Select from a Predefined List, select a destination from the File Destination list, then click AAdddd.
6. For Enter a Scan Destination, add these details:
a. Click the FFrriieennddllyy NNaammee field, then enter a name for the scan destination.
b. For Protocol, select an option, then enter the destination address.
• For IP Address, enter the IP Address: Port number.
• For Host Name, enter the Host Name: Port number.
c. Enter the name of the destination folder as needed. In SMB, the destination folder is the shared folder.
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