AUTHORIZATION
Authorization is the function of specifying the features that users are allowed to access, and the process of
approving or disapproving access. You can configure the printer to allow users to access the printer, but restrict
access to certain features, tools, and apps. For example, you can allow users to access copying but restrict access to
scanning. You can also control access to features at specific times of the day. For example, you can restrict a group
of users from printing during peak business hours.
There are two types of authorization:
• LLooccaall AAuutthhoorriizzaattiioonn verifies user information on the printer to approve access.
• NNeettwwoorrkk AAuutthhoorriizzaattiioonn verifies user information stored externally in a network database, such as an LDAP
directory, to approve access.
For information about configuring Authorization settings, refer to the System Administrator Guide at www.xerox.
com/office/VLB625docs.
PERSONALIZATION
Personalization is the process of customizing and configuring the device information and settings for a logged-in
user. When a user logs in to the device, the device searches for the required configuration information for the user
account from an LDAP directory.
Personalization allows logged-in users to create a personalized user experience at the local user interface.
Personalization for logged-in users is enabled by default.
Personalization allows a logged-in user to configure the following settings:
• Personalized walk-up screen: When a user logs in, the device launches their preferred app instead of the default
walk-up screen.
• Personalized home screen: A user can select their preferred apps to display in a preferred order on the home
screen.
• Personalized default settings for the Copy, Email, Fax, Scan To, and ID Card Copy Apps.
• Personalized 1-Touch Apps.
• Personalized app to launch when originals are detected: At the home screen, when a logged-in user loads
original documents in the automatic document feeder, the device launches their preferred app.
• Personalized auto start settings for the Copy, Email, Fax, Scan To, and 1-Touch Apps.
• Personalized Adaptive Learning suggestions: Adaptive Learning personalization offers workflow-automation
suggestions to help logged-in users streamline their workflow. Personalized app workflow suggestions include:
– Creation of personalized 1-Touch Apps for repetitive tasks
– Creation of personalized 1-Touch Apps for complex tasks
– Reordering of app feature settings according to frequency of use
– Language preference settings
For a logged-in user, all personalized settings override the device defaults.
Note: The options available are defined by the administrator. For example, if the administrator has chosen
to limit permissions for the use of an app, the individual user cannot override those permissions.
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Xerox
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VersaLink
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B625 Multifunction Printer User Guide
Getting Started
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General
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