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10-2

Troubleshooting > Regular Maintenance

Regular Maintenance

Cleaning

Clean the machine regularly to ensure optimum printing quality.

Glass Platen

Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild

detergent.

Slit Glass

When using the document processor, clean the slit glass surface and the reading guide with the dry cloth.

CAUTION

For safety, always unplug the power cord before cleaning the machine.

IMPORTANT

Do not use thinner or other organic solvents.

IMPORTANT

Do not use water, soap or solvents for cleaning.

NOTE

Dirt on the slit glass or the reading guide may cause black streaks to appear in the output.

Default Chapter1
- Operation Guide1
- Table of Contents3
Overview8
Machine Features9
Guides Provided with the Machine13
Appendix14
- Conventions Used in this Guide15
About the Operation Guide (this Guide)14
- Structure of the Guide14
Menu Map18
1 Legal and Safety Information29
Notice30
- Safety Conventions in this Guide30
- Environment31
- Precautions for Use32
- Other Precautions32
- Laser Safety (Europe)33
- Legal Restriction on Copying/Scanning34
- En Iso 777934
- Ek1-Itb 200034
- Legal Information35
- Regarding Trade Names35
- Energy Saving Control Function41
- Low Power Mode41
- Automatic 2-Sided Copy Function41
- Resource Saving - Paper41
- Environmental Benefits of "Power Management41
- Energy Star (ENERGY STAR®) Program42
2 Installing and Setting up the Machine43
Part Names44
- Machine Exterior44
- Connectors/Interior45
- With Optional Equipments Attached46
Connecting the Machine and Other Devices47
Connecting Cables48
- Connecting LAN Cable48
- Set up the Machine48
- Connecting USB Cable49
- Connecting the Power Cable49
Power On/Off50
- Power on50
- Power off50
Login/Logout51
- Login51
- Logout52
Default Settings of the Machine53
- Setting Date and Time53
- Network Setup (LAN Cable Connection)55
- Wireless Network Settings58
Energy Saver Function59
- Low Power Mode and Auto Low Power Mode59
- Sleep and Auto Sleep61
Installing Software65
- Software on DVD (Windows)65
- Installing Software in Windows66
- Uninstalling the Software71
- Uninstall the Software71
- Installing Software in Mac Computer72
  - Install the Printer Driver72
  - Configure the Printer73
- Setting TWAIN Driver74
- Setting WIA Driver75
Checking the Counter76
Additional Preparations for the Administrator77
- Sending Documents to a PC77
- Strengthening the Security77
Command Center RX79
- Accessing Command Center RX80
- Changing Security Settings82
- Changing Device Information84
- E-Mail Settings86
- Registering Destinations90
- Creating a New Custom Box92
- Printing a Document Stored in a Custom Box93
Transferring Data from Our Other Products95
- Migrating the Address Book95
- Load the Address Book Data97
3 Preparation before Use99
Using the Operation Panel100
- Operation Panel Keys100
- Operation Method101
- Display for Originals and Paper102
- Help Screen102
Loading Paper103
- Precaution for Loading Paper104
- Loading in the Cassettes105
  - Load Paper107
  - Operation Panel108
- Loading Paper in the Multi Purpose Tray109
- The Operation Panel110
- Specifying Paper Size and Media Type113
Paper Stopper117
Preparation for Sending a Document to a Shared Folder in a PC118
- Making a Note of the Computer Name and Full Computer Name118
- Making a Note of the User Name and Domain Name119
- Create a Folder120
- Creating a Shared Folder, Making a Note of a Shared Folder120
- Configuring Windows Firewall124
Registering Destinations in the Address Book128
- Adding a Destination (Address Book)128
- Adding a Destination on One Touch Key (One Touch Key)137
- Editing and Deleting One Touch Key138
4 Printing from PC139
- Printing from PC140
Printing by Airprint145
Printing Data Saved on the Printer146
- Specifying the Job Box from a Computer and Storing the Job146
- Printing Documents from Private Print Box146
- Printing Document from Stored Job Box150
- Printing Document from Quick Copy Box153
- Printing Document from Proof and Hold Box156
5 Operation on the Machine159
Loading Originals160
- Placing Originals on the Platen160
- Loading Originals in the Document Processor161
  - How to Load Originals161
  - Place the Originals162
Checking the Equipment's Serial Number163
Program164
- Registering Programs164
- Confirming the Registered Program165
- Recalling Program165
- Overwriting Program165
- Deleting Program166
Select Key Settings167
Copying168
- Basic Operation168
- Canceling Jobs170
Sending171
- Basic Operation172
- Specify the Destination172
- Specifying Destination174
- Choosing from the Address Book174
- Checking and Editing Destinations179
- Confirmation Screen of Destinations181
- Recall181
- Send to Me (E-Mail)182
- Sending to Different Types of Destinations (Multi Sending)182
- Canceling Sending Jobs183
- WSD Scan184
- Scanning Using TWAIN187
How to Use the FAX Function189
What Is Document Box190
- Job Box190
Using a Custom Box192
- Creating a New Custom Box192
- Editing and Deleting Custom Box195
- Storing Documents196
- Printing Documents196
- Editing Documents198
- Deleting Documents199
Printing Documents Stored in Removable USB Memory201
Saving Documents to USB Memory (Scan to USB)203
Check the USB Memory Information205
Removing USB Memory206
6 Using Various Functions207
Functions Available on the Machine208
- Copy208
- Send209
- Custom Box (Printing)210
- Store File211
- Removable Memory (Store File, Printing Documents)211
Functions213
- Original Size213
- Paper Selection214
- Orig. Orientation (Original Orientation)215
- Collate215
- Density216
- Original Image216
- Ecoprint217
- Color Selection217
- Sharpness218
- Backgrnd Density (Background Density)218
- Prevent Bleed-T (Prevent Bleed-Thru)219
- Zoom219
- Combine221
- Layout Image222
- Duplex223
- Continuous Scan225
- Job Finish Notice225
- File Name Entry226
- Print Override226
- Quiet Mode226
- Duplex (2-Sided Original)227
- Sending Size227
- File Format228
- Pdf Encryption Functions229
- File Separation230
- Scan Resolution231
- Subject/Body231
- FTP Encrypted TX231
- Del. after Print (Delete after Printed)232
- Storing Size232
- Encrypted PDF232
- JPEG/TIFF Print233
- XPS Fit to Page233
7 Status/Job Cancel234
Checking Job Status235
- Displaying Status Screens235
Checking Job History241
- Sending the Log History245
Job Operation246
- Pause and Resumption of Jobs246
- Canceling of Jobs246
Checking Device Status248
Checking the Remaining Amount of Toner and Paper249
8 Setup and Registration (System Menu)250
System Menu251
- System Menu Settings252
- Report254
- Report Print254
- Status Page254
- Job Log History256
- System/Network257
- Network Setting257
- Secure Protocol260
- Lan Interface260
- Optional Network261
- Network (Wi-Fi)262
- Wireless Network262
- Security Level265
- Data Security265
- User/Job Account266
- User Property266
- Common Settings267
- Default Screen267
  - Preset Limit272
  - Error Handling273
- Timer Setting274
- Login Operation278
- Format Ssd279
- Ram Disk Mode279
- Optional Memory280
- Copy281
- Printer282
- Send284
- Fax285
- Document Box285
- Edit Destination286
  - Address Book286
  - Print List286
- Adjust/Maint. (Adjustment/Maintenance)287
9 User Authentication and Accounting (User Login, Job Accounting)288
Overview of User Login Administration289
Enabling User Login Administration290
Setting User Login Administration292
- Adding a User (Local User List)292
- Changing User Properties295
- User Account Lockout Setting299
- User Login Administration for Printing300
- To Manage the Users to Scan Using TWAIN301
- To Manage the Users to Scan Using WIA302
- To Manage the Users that Send Faxes from a PC303
- Local Authoriz. (Local Authorization)304
- Group Auth. (Group Authorization Settings)305
- NW User Property (Obtain Network User Property)306
- ID Card Settings307
Using User Login Administration308
- Login/Logout308
- User Login Administration on a PC308
Overview of Job Accounting309
Enabling Job Accounting310
- Job Accounting Access311
Setting an Account312
- Adding an Account312
- Restricting the Use of the Machine314
- Editing an Account315
- Deleting an Account316
- Delete an Account316
- Job Accounting for Printing317
- Job Accounting for Scan Using TWAIN318
- Job Accounting for Scan Using WIA319
- Job Accounting for the FAX Transmitted from a Computer320
Configuring Job Accounting321
- Default Setting321
- Counting the Number of Pages Printed322
- Print the Report323
- Print Accounting Report323
Using Job Accounting324
- Login/Logout324
- Job Accounting on a PC324
Unknown ID Job325
10 Troubleshooting326
Regular Maintenance327
- Cleaning327
- Registration Roller328
- Toner Container Replacement330
- Waste Toner Box Replacement333
Troubleshooting335
- Solving Malfunctions335
- Responding to Messages340
- Responding to Send Error348
- Clearing Paper Jams350
- Inside the Machine354
11 Appendix358
Optional Equipment359
- Overview of Optional Equipment359
- Optional Applications366
Character Entry Method368
- Using the Keys368
- Selecting Type of Characters369
- Characters that Can be Entered Using the Numeric Keys369
- Entering Symbols370
- Entering Characters370
- Entering Using the Character Selection Screen372
Paper373
- Basic Paper Specifications373
- Supported Paper373
- Choosing the Appropriate Paper374
  - Supported Paper Sizes374
  - Moisture Content375
- Special Paper377
- Recycled Paper380
Specifications381
- Common Functions381
- Copy Functions383
- Printer Functions383
- Scanner Functions384
- Document Processor384
- Paper Feeder (500-Sheet) (Option)385
Glossary386
- Auto Paper Selection386
- Default Gateway386
- Ecoprint Mode387
- Ip Address387
  - Printer Driver388
  - Subnet Mask388
Index390

Brand	Kyocera
Model	ECOSYS M3540dn
Category	All in One Printer
Language	English

Kyocera ECOSYS M3540dn User Manual

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