• PDF Direct Print data
Scanner
• Scanned files sent by e-mail
• Files sent by Scan to Folder
• Documents sent using DeskTopBinder, the ScanRouter delivery software or Web Image Monitor
Data scanned with network TWAIN scanner will not be overwritten by Auto Erase Memory.
Data Not Overwritten by Auto Erase Memory
• Documents stored by the user in Document Server using the Copier, Printer, or Scanner functions
A stored document can only be overwritten after it has been printed or deleted from Document
Server.
• Information registered in the Address Book
Data stored in the Address Book can be encrypted for security. For details, see "Protecting the
Address Book".
• Counters stored under each user code
• p.117 "Protecting the Address Book"
Erase All Memory
This can be specified by the machine administrator.
For details about logging in and logging out with administrator authentication, see "Logging in Using
Administrator Authentication" and "Logging out Using Administrator Authentication".
You can erase all the data on the hard disk by writing over it. This is useful if you relocate or dispose of
your machine.
• If you select "Erase All Memory", the following are also deleted: user codes, counters under each
user code, user stamps, data stored in the Address Book, printer fonts downloaded by users,
applications using Embedded Software Architecture, SSL server certificates, and the machine's
network settings.
• If the main power switch is turned off before "Erase All Memory" is completed, overwriting will be
stopped and data will be left on the hard disk.
•
Do not stop the overwrite mid-process. Doing so will damage the hard disk.
• We recommend that before you erase the hard disk, you use SmartDeviceMonitor for Admin to back
up the user codes, the counters for each user code, and the Address Book. The Address Book can
also be backed up using Web Image Monitor. For details, see SmartDeviceMonitor for Admin Help
or Web Image Monitor Help.
5. Securing Information Sent over the Network or Stored on Hard Disk
132
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