4. Protecting Data from Information
Leaks
This chapter describes how to protect document data.
Printing a Confidential Document
Depending on
the location of the machine, it is difficult to prevent unauthorized persons from viewing prints
lying in the machine's output trays. When printing confidential documents, use the Locked Print function.
Locked Print
• Using the printer's Locked Print function, store files in the machine as Locked Print files and then
print them from the control panel and retrieve them immediately, preventing others from viewing
them.
• Confidential documents can be printed regardless of the User Authentication settings.
• To store files temporarily, select [Stored Print] in the printer driver.
Specifying Locked Print File
Using the printer driver, specify a Locked Print file.
If User Code authentication has been enabled, you must enter the appropriate user code using the printer
driver. For details about logging in, see the printer driver Help.
Locked Print is allowed even if user authentication is not yet configured. For configuring this setting, see
"Locked Print", Printer Reference.
1. Open the printing preferences dialog box.
2. In the "Job Type:" list, click [Locked Print].
3. Click [Details...].
4. Enter the user ID and password.
Enter the user ID using up to 8 alphanumeric characters.
Enter the password using 4 to 8 numbers.
The password entered here lets you use the Locked Print function.
To print a Locked Print file, enter the same password on the control panel.
The password is encrypted during data transmission.
5. Click [OK].
6. Click [OK].
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