Xerox FreeFlow User Manual

FreeFlow Process Manager Operator and Administrator Guide
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Canada
The equipment does not exceed the class A limits for radio noise
emissions from a digital apparatus as documented in the radio
interference regulations of the Canadian Department of
Communications.
Cet appareil numÈrique est conforme aux limites d'Èmission de
bruits radioÈlectriques pour les appareils de classe A stipulÈes
dans le RÈglement sur le brouillage radioÈlectriques du ministÈre
des Communications du Canada.
Europe 50HZ, 220V-240V Equipment
The equipment was tested and is certified in conformance with the
European commission directive 82/499/ECC and VDE 0871/
0875, class B which relates to radio frequency interference. This
equipment is certified, manufactured and tested in compliance
with strict safety and radio frequency interference regulations.
Safety
Your Xerox equipment and supplies were designed and tested to
meet strict safety requirements. These include safety agency
examination, approval and compliance with established
environmental standards.
Attention to the following notes ensures the continued safe
operation of your equipment.
If you need any additional safety information concerning the
equipment or materials, contact your local representative.
Ozone Safety
This product will produce ozone during normal operation. The
ozone produced is heavier than air and is dependent on copy
volume. Providing the correct environmental parameters as
specified in the Xerox installation procedures will ensure that the
concentration levels meet safe limits.
If you need additional information about ozone, please request the
Xerox publication Ozone (part number 600E74140) by calling 1-
800-828-6571 in the United States and Canada.

Xerox FreeFlow Specifications

General

Developer	Xerox
Deployment	On-premises or cloud-based deployment options
Category	Software
Key Features	Workflow automation, color management
Modules	FreeFlow Core, FreeFlow Digital Publisher, FreeFlow Makeready
Integration	Compatible with Xerox and third-party
User Interface	Web-based interface

Summary

Notices and Certifications

Safety

Provides essential safety guidelines for operating the Xerox equipment.

About FreeFlow Process Manager

FreeFlow Process Manager applications

Describes the three applications that comprise FreeFlow Process Manager.

The Workflow Builder application

Explains the capabilities and uses of the Workflow Builder application.

The Workflow Submission Client application

Details the functions of the Workflow Submission Client for job submission.

The Workflow Job Manager application

Outlines the tasks performable in Workflow Job Manager for job management.

Logging in to the FreeFlow Process Manager applications

To log in to the FreeFlow Process Manager applications

Step-by-step guide for logging into FreeFlow Process Manager applications.

Setting up Preps

Workflow Builder

About Workflow Builder

Defines a workflow and lists the capabilities of the Workflow Builder application.

Logging in to Workflow Builder

Explains the process of logging into the Workflow Builder application.

Building workflows

Building a new workflow

Step-by-step guide for creating and enabling a new workflow.

Importing workflows

To import a workflow

Step-by-step guide for importing workflows.

Configuring process settings

To modify the process settings

General steps to access and change process settings in a workflow.

Configuring Automatic Image Enhancement (AIE) settings

Configuring Convert settings

To configure Convert settings

Steps to configure Convert settings, including flattening PDF files for printing.

Configuring Optimize settings

To configure the General Optimize settings

Steps to configure general settings, compliance criteria, and font embedding.

Configuring Preflight settings

Adding watermarks

Setting up or modifying a text watermark

Steps to create or edit text watermarks, including font, size, color, and text content.

Adding Bates numbers

Adding a Barcode

Configuring Imposition settings

To configure Imposition settings - General tab

Steps to select job type, orientation, stock, margins, and signature options.

Configuring Print settings

To configure Print settings

Steps to select printers, default printers, and job setup for production printing.

Configuring Save settings

To configure Save settings

Steps to configure save settings, including file naming and location selection.

Configuring JDF Export settings

Creating conditional branches

Configuring external process settings

Setting up repository credentials

Explains how repository credentials are used for transactions requiring login.

Setting the number of concurrent processes and the copy count divisor

To enable the Copy Count Divisor

How to enable adjustment of copy count for multiple-up impositions.

About hot folders

Managing hot folders

Allows management of existing or new hot folders, including pause, resume, and settings.

Setting up or modifying a hot folder

Options for setting up new or modifying existing hot folders in the system.

Submitting a job to a hot folder

To submit a job to a hot folder

Step-by-step guide for submitting files to a hot folder.

Using third party external processes

Setting up external processes

Adding or editing an external process

Workflow Submission Client

About Workflow Submission Client

Logging in to Workflow Submission Client

Job submission

Job submission process

Submitting a job

To submit a job to a workflow

Workflow Job Manager

About Workflow Job Manager

Logging into Workflow Job Manager

Managing Jobs

Creating reports

Modifying workflow settings

Pausing a job

Approving a job at a Review step

Modifying the copy count

To modify the copy count