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Xerox FreeFlow User Manual
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FreeFlow Process Manager Oper
ator and Administrator Guide
xxv
Obt
aining additional support
For additional information about th
e following topics, refer to the
Xerox Customer Sof
tware Release Document (CSRD) for
FreeFlow Process Manager
:
•
X-PRESS F
AX
•
FreeFlow F
AQ Xerox web site
•
Xerox Welco
me Center
24
26
Table of Contents
Default Chapter
3
Table of Contents
3
Approvals and Certification
9
Radio Frequency Emissions
9
Safety
10
Ozone Safety
10
Electrical Safety
11
Operational Safety
12
Illegal Usage in USA
14
Illegal Usage in Canada
17
Product Recycling and Disposal
18
About this Chapter
19
Audience
20
How to Recognize Important Information
20
Conventions
20
Flag Icons
21
Related Information
22
Freeflow Process Manager Documentation
22
Windows Related Information
22
Using the Freeflow Process Manager Online Help
23
Finding a Help Topic
23
To Get Help in a Dialog Box
24
Using the Process Manager Help System
24
Obtaining Additional Support
25
About Freeflow Process Manager
27
Freeflow Process Manager Applications
27
The Workflow Builder Application
28
The Workflow Submission Client Application
32
The Workflow Job Manager Application
33
Freeflow Process Manager Hardware and Software Configurations
34
Post-Installation Setup
35
Using the Freeflow Administration Tool
39
Legacy Document Library
40
Document Conversion
40
Managing Backup and Restore Functions
40
Logging in to the Freeflow Process Manager Applications
41
Authorization Error Message
42
To Log in to the Freeflow Process Manager Applications
43
Group Membership and Authorization
43
Managing Production Printers
44
Xerox Freeflow Common Printer Administrators Group
44
To Register and Add a Production Printer
45
Setting up Preps
46
To Configure the Preps Default Workflow
47
To Create and Save Preps Job Files
48
To Select a Device Type for PREPS Versions Prior to 5.2.2
50
Missing Hardware Key Error
50
Using PREPS with Adobe Acrobat 8.0
51
Workflow Builder
53
About Workflow Builder
53
Logging in to Workflow Builder
54
To Log in to Workflow Builder
54
Workflow Builder Main Window
55
Workflow List
56
Workflow List Columns
57
Workspace
58
Workflow Builder Menus
61
The File Menu
61
The Edit Menu
62
The View Menu
63
The Options Menu
63
The Insert Menu and Workflow Process Icons
65
Customizing a Workflow Process Name
70
The Help Menu
71
Workflow Builder Toolbars
72
Workflows Toolbar
72
Workspace Toolbar
73
Building Workflows
74
Rules for Building Workflows
74
Building a New Workflow
75
Duplicating and Modifying an Existing Workflow
76
Enabling a Workflow
77
Disabling a Workflow
77
Deleting a Workflow
78
Editing Workflow Properties
78
Creating Fail Branches
79
Exporting Workflows
80
Importing Workflows
82
Configuring Process Settings
85
To Modify the Process Settings
85
About Input
86
Configuring Automatic Image Enhancement (AIE) Settings
87
Configuring Convert Settings
90
See also
91
About Join
96
Configuring Optimize Settings
97
Configuring Preflight Settings
112
Upgrading Legacy Workflows that Contain Job Level Edit Nodes
115
Limitations for Job Level Edits
115
Fault Handling for Job Level Edits
115
Adding Watermarks
116
Setting up or Modifying a Text Watermark
117
Setting up or Modifying an Image Watermark
120
Duplicating or Deleting a Watermark
122
Adding Bates Numbers
123
Adding Page Numbers
124
Adding a Barcode
126
Previewing Job Level Edits
134
Rotating Pages
136
Flipping Pages
136
Resizing
137
Configuring Imposition Settings
138
About Job Types
148
Configuring Preps Settings
152
Cropping
154
Configuring Pressmarks Settings
155
Duplicating or Deleting a Pressmark
157
About Review
158
Configuring Notify Settings
159
Setting up a Watermark in an Email Attachment
162
Configuring Print Settings
163
Inserting Separator Pages
165
Configuring Save Settings
167
Configuring JDF Export Settings
171
Limitations When Creating JDF Tickets in
172
Adobe Acrobat Professional
172
Creating Conditional Branches
175
Managing Conditional Branches
183
Editing Conditional Branches
185
Deleting Conditional Branches
186
Linking Conditional Branches
187
Configuring External Process Settings
188
Setting up Repository Credentials
189
Checking the Status of a Process
191
Setting the Number of Concurrent Processes and the Copy Count
191
Divisor
194
Checking the Status of a Workflow
197
About Hot Folders
198
Submitting a Job to a Hot Folder
212
Error Conditions
215
Using Third Party External Processes
219
Managing External Processes
222
Setting up External Processes
223
Adding or Editing an External Process
224
Moving or Deleting an External Process
226
Setting up Folder-Based Profiles
227
Adding or Editing a Folder-Based Profile
228
Adding or Editing a Cli Profile
231
Configuring Parameters
233
Deleting an External Process Profile
236
Setting up the SMTP Server
237
Setting up the Proxy Server
238
Creating Preflight Profiles
239
Workflow Submission Client
241
About Workflow Submission Client
241
Logging in to Workflow Submission Client
242
To Log in to the Workflow Submission Client Application
242
Workflow Submission Client Main Window
243
The Get Files Area
244
The Select Workflow Area
245
The Configure Settings Area
246
The Submit Job Area
247
Workflow Submission Client Menus
248
File Menu
248
Edit Menu
249
View Menu
249
Options Menu
250
Help Menu
250
Job Submission
251
Job Submission Process
251
Workflow Selection Methods
252
Submitting a Job
253
Saving a File List
255
Limitations for Save File List
256
Submitting Zip Files
256
Submitting VI Containers (.Vpc)
256
Submitting a File with Saved Job Ticket Information for Reprinting
257
Submitting Quarkxpress Files (.Qxd, .Qxp)
257
About Submitting Rdos
258
Identifying the Parts of an Rdo
258
Submitting Rdos
259
Rdo Limitations
259
Remote Workflow Submission Client
260
Accessing Workflow Builder from Workflow Submission Client
260
Workflow Job Manager
261
About Workflow Job Manager
261
Logging into Workflow Job Manager
262
To Log in to the Workflow Job Manager Application
262
The Workflow Job Manager Main Window
263
Status Area
263
The Status Area
264
The Jobs Area
266
The Jobs Area Columns
267
Print Status Descriptions
268
Workflow Job Manager Menus
269
The File Menu
269
The Edit Menu
270
The View Menu
271
The Options Menu
271
The Launch Menu
272
The Help Menu
272
Workflow Job Manager Toolbar
273
The Jobs Toolbar
273
Managing Jobs
274
Checking the Status of a Job
274
Creating Reports
275
Viewing a Report
279
Exporting a Report
280
Purging Report Data
281
Viewing and Editing a Document in Adobe Acrobat
283
Viewing Preflight Results
284
Viewing Print Results
285
Modifying Workflow Settings
286
Pausing a Job
287
Approving a Job at a Review Step
288
Failing a Job
289
Deleting a Job
289
Modifying the Copy Count
290
Printing a Hardcopy Proof
292
Address Specified
293
Viewing Web Services Job Instructions
294
Remote Workflow Job Manager Client
295
Accessing Workflow Builder from Workflow Job Manager
297
Workflow Job Manager
297
Managing Jobs from Third Party Management Information Systems
298
(Mis)
299
Other manuals for Xerox FreeFlow
User Guide
50 pages
Simple Manual
18 pages
Quick Connect Guide
2 pages
Important Installation Information
2 pages
4
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Xerox FreeFlow Specifications
General
Brand
Xerox
Model
FreeFlow
Category
Software
Language
English
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