AUTHORIZATION
Authorization is the function of specifying the features that users are allowed to access, and the process of
approving or disapproving access. You can configure the printer to allow users to access the printer, but restrict
access to certain features, tools, and apps. For example, you can allow users to access printing but restrict access to
other Xerox apps. You can also control access to features at specific times of the day. For example, you can restrict a
group of users from printing during peak business hours.
There are two types of authorization:
• LLooccaall AAuutthhoorriizzaattiioonn verifies user information on the printer to approve access.
• NNeettwwoorrkk AAuutthhoorriizzaattiioonn verifies user information stored externally in a network database, such as an LDAP
directory, to approve access.
For information about configuring Authorization settings, refer to the System Administrator Guide at www.xerox.
com/office/VLB620docs.
PERSONALIZATION
Personalization is the process of customizing and configuring the device information and settings for a logged-in
user.
Personalization allows logged-in users to create a personalized user experience at the local user interface.
Personalization for logged-in users is enabled by default.
Personalization allows a logged-in user to configure the following settings:
• Personalized walk-up screen: When a user logs in, the device launches their preferred app instead of the default
walk-up screen.
• Personalized home screen: A user can select their preferred apps to display in a preferred order on the home
screen.
• Personalized Adaptive Learning suggestions: Adaptive Learning personalization offers workflow-automation
suggestions to help logged-in users streamline their workflow. Personalized app workflow suggestions include
Language preference settings.
For a logged-in user, all personalized settings override the device defaults.
Note: The options available are defined by the administrator. For example, if the administrator has chosen
to limit permissions for the use of an app, the individual user cannot override those permissions.
For more information about all the Personalization options, see Personalize.
Note: To allow the logged-in user to personalize their local user interface experience, the System
Administrator is required to configure the device personalization policy. For information on configuring the
device policy to enable user personalization, refer to the System Administrator Guide at www.xerox.com/
office/VLB620docs.
ACCOUNTING
Accounting is used to track and record the numbers of Print jobs that the device produces for each user. The system
administrator is required to create user accounts and enable the accounting feature. After Accounting is enabled,
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