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WorkCentre Series
Xerox WorkCentre Series User Manual
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©2014 Xero
x Corpor
ation. All rights reserved. X
erox
®
and X
erox and Design
®
are
tr
ademarks of X
er
ox C
orpor
ation in the Unit
ed Stat
es and/or other countries.
V
ersion 0.2 DRAFT
March 2014
1
3
Table of Contents
Default Chapter
3
Table of Contents
3
1 Safety and Regulations
11
Notices and Safety
11
Safety Labels and Symbols
11
Operational Safety Information
11
Electrical Supply
12
Emergency Power off
13
Maintenance Information
14
Consumables Information
14
Product Safety Certification
14
Basic Regulations
15
Ozone Safety Information
15
United States (FCC Regulations)
15
Canada (Regulations)
16
European Union
16
European Union Lot 4 Imaging Equipment Agreement Environmental
16
Information
16
Turkey Rohs Regulation
17
Regulatory Information for 2.4 Ghz Wireless Network Adapter
17
Eurasia Economic Community (EAC Mark)
17
Copy Regulations
18
United States
18
Canada
19
Other Countries
20
Fax Regulations
20
United States Fax Header Requirements
20
Canada
21
Europe
22
South Africa
22
New Zealand
23
Product Recycling and Disposal
24
USA and Canada
24
European Union
24
Energy Program Compliance
24
All Markets
24
Canada
25
Germany
26
Material Safety Data
26
Environment, Health and Safety Contact Information
26
2 Getting Started
29
Identifying the Parts of Your Device
29
Locating the Serial Number for Your Device
30
Services and Options
31
Identifying the Workcentre 5945 Standard and Optional Services
31
Identifying the Workcentre 5955 Standard and Optional Services
33
Describing the Finishing Devices
35
Identifying the Control Panel Buttons
36
Power on and off
37
Powering the Device on
37
Powering the Device off
37
Using the Energy Saver Option
38
Loading Documents
38
Making Copies
39
Print
40
Printing a Document Using the Postscript Print Driver
40
Printing a Document Using the PCL Print Driver
42
Printing a Document Using the Mac Print Driver
44
Printing a Document Using the XPS Print Driver
45
Fax
47
Explaining the Fax Options
47
Faxing from the Device
47
Faxing from Your Computer
51
Using Workflow Scanning
62
Sending an E-Mail
62
Saved Jobs
64
Saving Jobs
64
Printing Saved Jobs
69
Enhancing Productivity
71
Maintenance and Consumables
72
Identifying the Replaceable Units
72
Cleaning the Document Glass and Constant Velocity Transport Glass
73
Cleaning the Control Panel, Touch Screen, Document Feeder and Output Trays
73
Clearing Paper Jams
73
Help
74
Accessing the Help Features on the Device
75
Accessing the Postscript Print Driver Help
75
Accessing the PCL Print Driver Help
76
Accessing the Mac Print Driver Help
76
Accessing the XPS Print Driver Help Pages
76
Using the Internet Services Help Feature
77
Getting Further Assistance
77
3 Copy
79
Making Copies
79
Copy Options
80
Reduce or Enlarge
80
Setting the Paper Supply for Copies
84
Making 2 Sided Copies or Copying 2 Sided Originals
85
Copy Output
86
Collating Copies
87
Stapling Copies
88
Image Quality
92
Setting the Original Type for Copies
92
Image Options
94
Lightening or Darkening Copies
95
Image Enhancement
97
Layout Adjustment
100
Setting the Original Orientation for Copies
100
Specifying the Size of the Original to be Copied
101
Copying Book Pages
102
Using the Image Shift Feature to Reposition the Copy Image
103
Erasing Edges from Copies
104
Creating Copies with an Inverted Image
106
Output Format
107
Making Copies into a Booklet
107
Special Pages
108
Annotations
115
Using Transparency Separators Within Copy Sets
122
Copying Multiple Pages or Repeat Images Onto a Page
123
Job Assembly
125
Building a Copy Job with Multiple Page or Segment Settings
125
Printing a Sample of Build Job Copy Set
126
Saving Current Settings for Copying
128
Retrieving Saved Settings for Copying
129
Deleting Saved Settings for Copying
129
4 Fax
131
Fax (Embedded Fax)
131
Sending a Fax (Embedded Fax)
131
Fax
132
Address Book
135
Image Quality
142
Layout Adjustment
148
Fax Options
152
Local Polling
160
Remote Polling
163
Building a Fax Job with Multiple Page or Segment Settings (Embedded Fax)
165
Server Fax
167
Sending a Server Fax
167
Sending a Server Fax Using the Workflow Scanning Feature
168
Server Fax
168
Fax Directory
170
Image Quality
175
Layout Adjustment
180
Using a Timer to Send a Server Fax
182
Building a Server Fax Job with Multiple Page or Segment Settings
183
Internet Fax
185
Sending an Internet Fax
185
Internet Fax
186
Advanced Settings
194
Layout Adjustment
208
Internet Fax Options
211
Building an Internet Fax Job with Multiple Page or Segment Settings
216
5 Scan
219
Workflow Scanning
219
Explaining What Workflow Scanning Does and How It Works
219
Using Workflow Scanning
220
Workflow Scanning
221
Advanced Settings
232
Layout Adjustment
246
Filing Options
251
Building a Workflow Scanning Job with Multiple Page or Segment Settings
256
Scan to
258
Using the Scan to Feature
258
Scanning to a Favorite Address Using the Scan to Feature
259
Scan to
261
Advanced Settings
266
Layout Adjustment
277
Filing Options
282
Feature
284
Scanning to a USB Memory Stick Using the Scan to Feature
286
Single-Touch Scan
287
Scanning a Document to Your Computer or Network Using Single-Touch Scan
287
Building a Single-Touch Scan Job with Multiple Settings
288
Setting the Output Color for a Single-Touch Scan
289
Using Single-Touch Scan to Send 2-Sided Originals
290
Setting the Original Type for Single-Touch Scans
291
Specifying a File Name for Single-Touch Scans
293
Remote Scan
294
Scanning an Image Using the Xerox TWAIN Scan Driver
294
Accessing the TWAIN Scan Driver Help Pages
295
6 Print
297
PCL Print Driver
297
Printing a Document Using the PCL Print Driver
297
Tab Menu
299
Document Options
325
Menu at the Bottom of the Tabs
342
Viewing the Device Status Using the PCL Print Driver
349
Postscript Print Driver
350
Printing a Document Using the Postscript Print Driver
350
Tab Menu
352
Menu at the Bottom of the Tabs
398
Viewing the Device Status Using the Postscript Print Driver
406
XPS Print Driver
407
Printing a Document Using the XPS Print Driver
407
Tab Menu
409
Menu at the Bottom of the Tabs
454
Viewing the Device Status Using the XPS Print Driver
461
Mac Print Driver
463
Printing a Document Using the Mac Print Driver
463
Xerox Features Menu
464
Special Pages
486
Other Options
501
Print from
504
Printing a Saved Job Using the Print from Feature
504
Printing from a Mailbox Using the Print from Feature
505
Printing from USB Using the Print from Feature
506
Print to File
507
Creating a Print-Ready File
507
Print Login
508
Logging into a Print Driver Using Xerox Standard Accounting or Network
508
Accounting
508
Installing Print Drivers
508
Installing a Print Driver
508
Configuring a Print Driver in Windows 7 Including Editing the Default Print
511
Settings
511
7 E-Mail
513
Sending an E-Mail
513
E-Mail
514
Sending an E-Mail to an Address Book Contact
514
Sending an E-Mail to a Recipient Saved as a Favorite
515
Saving an E-Mail Address as a Favorite
516
Setting the Output Color for an E-Mail Attachment
517
Using E-Mail to Send 2-Sided Originals
519
Setting the Original Type for E-Mails
520
Specifying a File Name for E-Mail Attachments
522
Advanced Settings
523
Image Options
523
Image Enhancement
530
Setting the E-Mail Scan Presets
535
Specifying the E-Mail Scan Resolution
536
Setting the Quality or File Size for E-Mail Attachments
538
Layout Adjustment
540
Setting the Original Orientation for E-Mails
540
Specifying the Size of the Original to be E-Mailed
541
Erasing Edges from E-Mail Attachments
543
Removing Blank Pages from E-Mail Originals During Scanning
544
E-Mail Options
546
Setting a File Format for E-Mail Attachments
546
Adding a Message to an E-Mail
548
Adding a Reply to Address to an E-Mail
550
Building an E-Mail Job with Multiple Page or Segment Settings
551
8 ID Card Copy
555
Making Copies of ID Cards
555
Copy Options
555
Reduce or Enlarge
555
Setting the Paper Supply for ID Card Copying
558
Image Quality
559
Setting the Original Type for ID Card Copying
559
Lightening or Darkening Copies of ID Cards
560
Setting the Background Suppression for ID Card Copying
561
9 Internet Services
563
Using Internet Services
563
Tab Menu
563
Status
563
Smart Esolutions
572
Jobs
575
Print
585
Job Type
589
Scan
604
Address Book
626
Using the Properties Page in Internet Services
631
Support
631
Top Right Menu
638
Logging in to Internet Services
638
Logging out of Internet Services
639
Using the Index in Internet Services
639
Using the Site Map in Internet Services
640
Using the Home Link in Internet Services
641
Using the Internet Services Help Feature
641
10 Paper and Media
643
Loading Tray 1 and Changing the Tray Settings
643
Changing the Paper Tray Settings
645
Loading Tray 2 and Changing the Tray Settings
645
Changing the Paper Tray Settings
647
Loading Tray 3
647
Loading Tray 4
648
Loading the Bypass Tray and Changing the Tray Settings
650
Changing the Paper Tray Settings
651
Loading Different Types of Media
652
Punched
652
Transparencies
652
Labels
652
Envelopes
652
11 Machine and Job Status
655
Job Status
655
Active Jobs
655
Accessing Your Personal Secure Jobs List Using the Job Status Menu
661
Viewing Completed Jobs Using the Job Status Menu
661
Machine Status
662
Viewing Machine Information from the Machine Status Menu
662
Viewing the Status of Paper Trays from the Machine Status Menu
663
Printing the Information Pages from the Machine Status Menu
663
Viewing the Status of Installed Options Using the Machine Status Menu
664
Using the Maintenance Assistant from the Machine Status Menu
664
Faults and Alerts
665
Checking the Status of Supplies Using the Machine Status Menu
666
Billing Information
666
12 Administration and Accounting
669
Using a User ID to Log in at the Device
669
Logging out at the Device
669
Accessing the Tools Menu
670
Device Settings
670
General
670
Adjusting the Display Brightness Using the Tools Menu
672
Troubleshooting
673
Tools Menu
673
13 Feature Installation
675
Using the Software Activation Portal (SWAP) to Obtain a Feature Installation Key
675
14 General Care and Troubleshooting
677
General Care
677
Customer Replaceable Units
677
Replacing the Toner Cartridge
678
Replacing the Print Cartridge
678
Staple Cartridges and Hole Punch Waste
679
Cleaning the Document Glass and both Constant Velocity Transport Glass
681
Strips
681
Cleaning the Print Head
682
Cleaning the Control Panel, Touch Screen, Document Feeder and Output Trays
683
Storing Paper and Other Media
683
Troubleshooting
684
Avoiding Poor Quality Output
684
Understanding Faults
684
Fault Displays
685
Paper Jams
686
Left Door
701
Troubleshooting Tips
711
Paper Curls
713
Fault Messages will Not Clear
719
Getting Further Assistance
720
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Xerox WorkCentre Series Specifications
General
Brand
Xerox
Model
WorkCentre Series
Category
All in One Printer
Language
English
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