Scan WorkCentre
®
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User Guide 229
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
Use Scan to Mailbox to scan hard copy originals and store them in a folder on the device. You can
retrieve your stored documents at the device using the Print From feature, or at your computer
using Internet Services. Scan to Mailbox provides you with a scanning method that is very easy to
set up and use.
You can store your documents in the Default Public Folder or create a private folder. If you create a
private folder, you must enter a name and password to access the folder. All users can create private
folders. Your System Administrator can choose to set up the Scan to Mailbox option so that you
have to enter a password to access a folder.
The Default Public Folder and any private folders which have been set up are displayed on the
device in the Workflow Scanning templates list, and in the Print From feature.
To store images in a folder, select the template required and scan your images.
Refer to the System Administrator Guide for further information.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the Workflow Scanning button on the touch screen.
Note: If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the Workflow Scanning tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select the All Templates button.
7. Select the Scan to Mailbox button.
8. Select the template required.
9. To save your documents in the default public folder, select the _PUBLIC template.
10. If you select a private folder you may be prompted to enter a password. Select Enter Password
and enter the password using the keypad to access the private folder. When you have finished
select Done and then OK.
11. Select any options required.
12. Press the Start button on the control panel to scan the original.
13. Remove the original from the document feeder or document glass when scanning has
completed.
14. To retrieve your scanned image, open your mailbox within Internet Services. For further
information see Retrieving Documents from your Mailbox.
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