Accounting
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
136
Enabling Accounting in Print Drivers
Jobs sent from a user’s computer can only be counted if accounting is enabled in the print driver.
Enabling Accounting in a Windows Print Driver
1. From the Start menu select Printers and Faxes.
2. Right-click the printer in the list, and select Properties > Configuration > Accounting.
3. From the Accounting System drop-down menu, select Xerox Standard Accounting or Auditron,
or Xerox Network Accounting.
4. Select Always Prompt if you want users to type their User ID and Account ID each time they print.
If you do not want users to log in, select Do Not Prompt and type the user's information in the
Default User ID and Default Account ID fields.
5. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered.
6. Select Remember Last Entered Codes to show the last entered code when a user is prompted for
their Account ID.
7. Select Auxiliary Accounting Interface if you are using XSA with an external accounting device.
8. If you want to specify the default User ID and Account ID, type them in the Default User ID, and
Default Account ID fields, then select the default account type.
9. Click OK.
10. Click OK to exit.
Enabling Accounting in an Apple Macintosh Print Driver
1. Open a document and select File, then select Print.
2. Select the Xerox printer.
3. Select Accounting from the drop-down menu.
4. Under Accounting System, select Xerox Standard Accounting or Auditron, or Xerox Network
Accounting.
5. Select Prompt for Every Job If you want users to type their User ID and Account ID every time
they print.
6. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed.
7. If you want to specify the default User ID and Account ID, select Use Default Accounting Codes,
type them in the Default User ID, and Default Account ID fields, then select the default
account type.
8. Select Auxiliary Accounting Interface if you are using XSA with an external accounting device.
9. To save your settings, click the Presets menu and select Save As.
10. Type a name for the preset.
11. Click OK.
Note: Users must select this preset each time they print or send a LAN fax using the print driver.
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