Scanning
WorkCentre 7120/7125 Multifunction Printer
System Administrator Guide
105
• Prompt at User Interface: Users type their credentials at the control panel.
• System: Login name and password credentials are specified in this field and stored in the
printer. The printer uses the system credentials go log into the file server.
12. Type the Login Name and Password if the system will be directly accessing the file server.
13. Click Apply.
Configuring the Default Template
Before you can use the Network Scanning feature, you must create and edit a template. A template
contains scan settings, and at least one destination for the scanned image files.
You must configure the default template before you can create a new template. After the default
template is configured, all new templates created inherit the default template settings and should
then be edited as required.
The default template cannot be deleted.
1. In CentreWare IS, click Properties > Services > Network Scanning > Default Template.
2. Under Destination Services, select File to add File Destinations, and Fax to add Fax Destinations.
3. Add File Destinations, Fax Destinations, Document Management Fields, and configure other
scanning options.
Editing File Destination Settings
1. Under File Destination, select the template and click Edit.
2. Select the required Filing Policy from the drop-down menu.
3. Click Apply.
Adding Document Management Fields
You can add fields to the template to help you manage scanned image files. The fields will display
when a user selects the template at the control panel. The user can type information about the
document they are scanning. The information is filed with each scanned image file in the Job Log.
The Job Log can be accessed by third-party software and the information can be retrieved and
associated with the scanned files.
To add Document Management Fields:
1. Under Document Management Fields, click Add.
2. Type a name for Field Name. This text is not shown at the control panel and is used by third party
software to access the Document Management information. This field cannot be empty.
3. Next to User Editable, select Editable if you want to allow users to modify the field. Under Field
Label, type a label that identifies the purpose of the field to the user.
Select Not Editable if you do not want the user to change the value. The field will not display on
the control panel, and the text typed in the Default Value field will be used
4. Type a Default Value if the field is not editable. The Default Value is optional if the user may edit
the field.
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