8 E-mail Environment Settings
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E-mail Environment Settings
8
E-mail Overview
The machine can send and receive e-mails.
The following services and features are available using e-mail:
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E-mail
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Store & Send Link
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Internet Fax Service
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Print E-mail
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E-mail Notification (Status notifications such as consumables)
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Job Completion Notice
Note • This feature does not appear for some models. An optional component is required to use
this feature. For more information, contact our Customer Support Center.
îš„E-mail
Scanned documents can be converted into electronic form and transmitted via e-mail.
îš„Store & Send Link
The machine can convert a document, scanned by a user authenticated by the
machine into electronic form, store it in the hard disk, and send a URL that indicates
the location of the document.
îš„Internet Fax Service
Unlike the normal fax transmissions via telephone lines, faxed data is transmitted via a
corporate intranet or the Internet as an e-mail attachment.
The message body of e-mail is processed according to the settings in [Incoming
Internet Fax Print Options] of CentreWare Internet Services.
îš„Print E-mail
You can send and transfer e-mails with files attached from computers. File formats that
can be attached to the e-mails are TIFF, PDF, JPEG (JFIF), XDW (DocuWorks
documents), XBD (DocuWorks binders), and XPS.
The message body of e-mail is processed according to the settings in [Incoming E-mail
Print Options] of CentreWare Internet Services.
îš„E-mail Notification (Status notifications such as consumables)
The machine can notify the status information such as consumable status, parts status,
and paper tray status that is set in [E-mail Notification for Machine Status] of
CentreWare Internet Services to a specified recipient. By receiving the statuses of
consumables periodically or when they needs to be replaced soon, you can properly
determine when to replace the toner and drum cartridge.
It is recommended that you register the address of the system administrator or a shared
address as the recipient of the e-mail.
îš„Job Completion Notice
The following methods can be used to notify the completion of the jobs. Register the
address of the network administrator or a shared address as necessary.
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Notify the Completion of Jobs by E-mail
When a computer submitted a print job or a Direct Fax job to the machine, its
completion can be notified by e-mail. For more information, refer to the help of the
print driver.
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