Filing Options
ColorQube 9301/9302/9303 Multifunction Printer
User Guide
109
Filing Options
Use the filing options to specify details about the scanned images to be stored, for example, the file
name, the file format, and the overwrite conditions. To access the Filing Options, press the Services
Home button and touch Workflow Scanning, then touch Filing Options tab.
File Format
File Format determines the type of file created. You can select the file format you wish to use for the
scanned image. The options are:
• Portable Document Format (PDF) allows recipients with the right software to view, print or edit
the file, no matter what their computer platform.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an OCR process. This can take a few minutes but allows the
text in the file to be searchable and editable. If Searchable is selected, the Language menu
becomes available. Select the appropriate language from the menu.
Depending on the receiving printer, the PDF selection may not be compatible when the resolution
is set to 200 dpi.
• PDF/A is an industry standard format for long-term document preservation based on the PDF
format. The Advanced Settings may need checking to ensure they are appropriate for extended
use.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an OCR process. This can take a few minutes but allows the
text in the file to be searchable and editable. If Searchable is selected, the Language menu
becomes available. Select the appropriate language from the menu.
• XML Paper Specification (XPS) is a new format supported by Windows Vista.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an OCR process. This can take a few minutes but allows the
text in the file to be searchable and editable. If Searchable is selected, the Language menu
becomes available. Select the appropriate language from the menu.
• TIFF produces a graphic file that can be opened by various graphic software packages across
various computer platforms. Specialized software is required to open this type of file format.
• JPEG (1 File per Page) (Joint Photographic Experts Group) produces a compressed graphic file
that can be opened by various graphic software packages across various computer platforms. A
separate file is produced for each scanned image.
Note: Multi-Page produces a single file containing several pages of scanned images. 1 File per
Page produces a separate file for each scanned image.
Tou ch OK to save the selections and exit.
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