Introduction to the Scan Function
Definition
The scan function enables you to create digital documents from paper originals. You can scan
paper originals from the automatic document feeder (ADF) and from the glass plate of the
scanner.
Scan Types and Output Locations
NOTE
The scan function requires a software license. If you have a license, scan to file, scan to SMB,
scan to email and scan to USB are available. Scan to DocBox requires an additional software
license for the DocBox function.
Scan types and output locations
Scan type Output location
Scan to file FTP server
Scan to SMB SMB server
Scan to email SMTP server. The file is attached to an email
message.
Scan to USB USB flash drive
Scan to DocBox PRISMAsync controller
PDF scan job DocBox on the PRISMAsync controller
Usage
You can use the scan-to-email, scan-to-file and scan-to-SMB templates through the [Copy/Scan]
section on the control panel ([Jobs] -> [Copy/Scan]. To scan a document, select the required
template. Next, the job window opens. There you can change a number of settings for this scan
job. These changes are only valid for this job. The default settings of the scan template will not
change. However, you can save the changes in a new template, see
Create templates to use for
recurring jobs
on page 232.
The scan-to-USB function is accessible through the USB button in the [Jobs] section on the
control panel. The left-hand side of the control panel contains the slot for the USB flash drive.
The scan-to-DocBox function is accessible through the [Copy to DocBox] tile in the [Copy/Scan]
section.
The PDF scan job is accessible through the [PDF scan job] tile in the [Copy/Scan] section.
Condition
The customer must have a fully configured FTP, SMB and SMTP server available. The settings in
the Settings Editor are used to connect the printer to the customer's FTP, SMB and SMTP server.
Configuration
To use the scan-to-file, scan-to-SMB and scan-to-email functions, the following items must be
configured in the Settings Editor on the PRISMAsync controller.
• Scan to file ([Configuration] -> [Connectivity])
• Scan to SMB ([Workflow] -> [SMB shares])
Introduction to the Scan Function
Chapter 6 - Prepare the jobs
99
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