About Internet Fax
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Fax
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îš„ Registering e-mail addresses in address numbers
Once you register a recipient's e-mail address in an address number, you do not need to
enter the e-mail address each time you send Internet Fax to the recipient.
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To address numbers, you can also register the Internet Fax profile and other settings required for
transmission.
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For information on how to register address numbers, refer to "Tools" > "Setup" > "Add Address Book Entry" in the Administrator
Guide.
îš„ Using the Broadcast Send feature
You can send an Internet fax to multiple destinations by specifying multiple e-mail
addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a
broadcast transmission for fax and Internet Fax.
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Up to three broadcast transmissions can be performed. The subsequent jobs will be sent in the sequential
order after the former jobs are finished.
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For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.199) and "Specifying a Destination Using
the Address Book" (P.234).
îš„ Forwarding files stored in folders
By enabling the forwarding feature and registering a forwarding e-mail address for a folder
in advance, the faxes stored in the folder are automatically forwarded to the specified
computer, as e-mail attachments. The user, therefore, does not need to walk up to the
machine to pick up the faxes.
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For more information, refer to "Useful Features" (P.215).
îš„ Sending Internet Fax to regular fax machines via a relay station
By specifying e-mail addresses in a specific format, you can send faxes from the machine
on the network via an Internet Fax-compatible machine (fax gateway) to fax machines
that do not support the Internet Fax service.
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This feature is available only when the e-mail reception method on the fax gateway is set to SMTP.
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For information on the fax gateway feature, refer to "Useful Features" (P.215).
îš„ Precautions when sending Internet Fax
The message "Files Sent" displayed on the [Job Status] screen of the machine, the Job
History Report, and a Transmission Report indicates that the transmission to the SMTP
server configured on the machine has been successful. The Internet Fax transmission to the
recipient may not complete if there is a problem on the Internet. In such case, the machine
will not be notified of such transmission error. After sending an important e-mail, we
suggest that you confirm it is received, such as by calling the recipient.
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You can receive an e-mail of the transmission result if you set Read Receipts and Delivery Receipt when transmitting. For more
information, refer to "Acknowledgement Report (Confirming Transmission Results)" (P.265).
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