Account Modes6.3
Accounting Function
The accounting function lets you to track postage expenses associated with, for
example:
• Different departments in your organisation (marketing, sales...)
• Different companies on the premises, if the Mailing System is shared, etc.
Use one of the 'Account modes' to switch the accounting function on or off:
• Accounts (On): you can use accounts and create usage reports.
• No accounts (Off): postage usage will not be applied to accounts.
When the accounting function is on, the Mailing System charges the current account
when printing postage. Users can change accounts according to the provider of the
mail.
When the accounting function is off, all postage is recorded in the same general account.
As Supervisor, you can define accounts and groups of accounts, and then generate
reports on the usage of each account or groups of accounts.
You can also assign the accounts to different users, as described in Access Control
Function on page 152.
See also
• In order to control credit usage, each account can be allocated a budget that cannot
be exceeded, and surcharges can be applied for external accounts. These optional
features are included in the Advanced Reporting option (see Options and Updates on
page 369).
How to Display and Change to 'No Account' Mode
No Account
• Postage usage is not tracked by account.
• User does not select an account when processing mail.
• No PIN number is required to access functions and process
mail.
To display and change the 'Account mode' to 'No Account':
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6
Accounts and Access Control
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