Quick Guide to Preparing Your Mail4.1
Preparing Mail and Mailing System for Operation
Mail preparation involves:
•
Sorting mail by type, to make processing faster (Sorting Mail on page 59)
•
Logging into the system, to begin setting up your task (Turning on the System
and Starting a Work Session on page 60)
•
Selecting the Type of imprint that matches each mail batch (Type of Process and
Type of Imprint on page 65)
Sorting Mail
To save time, sort your mail into groups with similar characteristics.
This will prevent you from having to change imprint settings too often, and allow you
to fully benefit from the automatic features of your Mailing System, particularly
Differential Weighing or Dynamic scale options that allow you to process mail much
quicker.
Follow the steps below to sort your mail into different stacks.
How to Sort Mail by type
Sort mail stacks by the type of application:
1. Create stacks according to the application.
The different processes are:
- Outgoing mail
- Normal postage
- PPI mail postage
- Payment Surcharge
- Incoming mail for “Received” imprinting.
- Mail to count or to seal only.
2. Batch by account if you track accounts/departments.
3. Separate the batch by mail class and extra services.
4. Sort by sealing mode to be used.
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| Page 59 | | Jan-15-2024 09:55 |
4
Processing Mail
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