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All in One Printer
MFC-890
Brother MFC-890 User Manual
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5 - 5
SETUP RECEIVE
Printing a reduced incoming fax
(Auto Reduction)
You can reduce the size of all incoming faxes to a fixed percentage,
regardless of the size of the pap
er in your machine.
ON
lets your
machine choose the level of reduction for you.
1
Press
Menu/Set
,
2
,
1
,
5
.
2
Use
or
to select
ON
(or
OFF
).
Press
Menu/Set
.
3
Press
Stop/Exit
.
If incoming faxes show that the le
ft and right margins have been
cut off, make sure this Auto Reduction fe
ature is
ON
.
SETUP RECEIVE
5.AUTO REDUCTION
64
66
Table of Contents
Default Chapter
2
Compilation and Publication Notice
2
Safety Precautions
4
To Use the Machine Safely
4
Choosing a Location
6
Quick Reference Guide
7
Table of Contents
9
Introduction
20
Using this Guide
20
Finding Information
20
Symbols Used in this Guide
20
MFC-890 Control Panel Overview
21
Turning the MFC on and off
24
Turning the MFC off
24
Turning the MFC on
24
Turning off the Scanner Lamp
24
About Fax Machines
25
Fax Tones and Handshake
25
ECM (Error Correction Mode)
26
Connecting the Machine
27
Connecting an External Telephone
27
Connecting an External Telephone Answering Device (TAD)
28
Sequence
28
Connections
30
Recording Outgoing Message (OGM)
31
Using Extension Telephones (for U.K. Only)
31
Multi-Line Connections (PBX)
33
If You Are Installing the Machine to Work with a PBX
33
Custom Features on Your Phone Line
33
Paper
34
About Paper
34
Handling and Using Special Paper
34
Paper Capacity of the Paper Tray
35
Recommended Paper
35
Paper Specifications for the Manual Feed Slot
36
Paper Specifications for the Paper Tray
36
Printable Area
38
On-Screen Programming
39
User-Friendly Programming
39
Menu Table
39
Navigation Keys
40
Initial Setup
52
Getting Started
52
Setting the Paper Type
52
Setting the Date and Time
53
Setting the Station ID
54
Entering Text
55
Inserting Spaces
55
Making Corrections
55
Repeating Letters
56
Special Characters and Symbols
56
Setting the Ring Volume
56
Setting the Beeper Volume
57
Setting the Speaker Volume
57
PABX and TRANSFER
58
Setting PABX
58
Setting the Clock Change
59
Power Save
59
Memory Storage
60
Setting Tone or Pulse Dialing Mode (Except for the Nordic Countries)
60
Setup Receive
61
Basic Receiving Operations
61
Choosing the Receive Mode
61
To Select or Change Your Receive Mode
62
Setting the Ring Delay
62
Setting the F/T Ring Time (F/T Mode Only)
63
Fax Detect
64
Printing a Reduced Incoming Fax (Auto Reduction)
65
Advanced Receiving Operations
66
Operation from Extension Telephones
66
For FAX/TEL Mode Only
67
Using a Cordless External Handset
67
Changing the Remote Codes
68
Reception into Memory (Not Available for Colour Fax Reception)
69
Printing a Fax from the Memory
70
Polling
70
Secure Polling
70
Polling Receive
71
Setup for Polling Receive (Standard)
71
Setup for Polling Receive with Secure Code
71
Setup Delayed Polling Receive
72
Sequential Polling
73
Canceling a Job
74
TX Lock
74
Using TX Lock
75
Setting up the TX Lock for the First Time
75
Changing the TX Lock Password
76
Switching TX Lock on
76
Switching off TX Lock
77
Telephone Services
78
BT Call Sign (for U.K. Only)
78
To Enable the Machine to Work with BT Call Sign (Only with Your External Phone)
78
Setup Send
79
Before You Begin
79
Sending Faxes Using Multiple Settings
79
Faxing from the Automatic Document Feeder (ADF)
80
Recommended Environment
80
Setting the Special Media Lever
82
Faxing from the Scanner Glass
82
Basic Sending Operations
84
Contrast
84
Fax Resolution
85
Manual Transmission
86
Automatic Transmission
86
This Is the Easiest Way to Send a Fax
86
Colour Fax Transmission
87
Automatic and Manual Fax Redial
87
Dual Access (Not Available for Colour Faxes)
88
Real Time Transmission
89
Checking Job Status
90
Canceling a Job in the Memory
91
Canceling a Job by Using the Stop/Exit Key
91
Advanced Sending Operations
92
Composing the Electronic Cover Page
92
Composing Your Own Comments
93
Cover Page for the Next Fax Only
94
Send a Cover Page for All Faxes
95
Using a Printed Cover Page
95
Overseas Mode
96
Delayed Fax (Not Available for Colour Faxes)
97
Delayed Batch Transmission (Not Available for Colour Faxes)
98
Setting up Polled Transmission (Not Available for Colour Faxes)
98
Setup for Polling Transmit (Standard)
99
Setup for Polling Transmit with Secure Code
99
Auto Dial Numbers and Dialing Options
100
Storing Numbers for Easy Dialing
100
Storing Speed Dial Numbers
100
Changing Speed Dial Numbers
101
Setting up Groups for Broadcasting
101
Dialing Options
103
Manual Dialing with an External Telephone
103
Search
103
Access Codes and Credit Card Numbers
104
Speed Dialing
104
Broadcasting (Not Available for Colour Faxes)
105
Automatic and Manual Fax Redial
106
Pause
106
Tone or Pulse (Except for the Nordic Countries)
107
Remote Fax Options
108
Fax Forwarding
108
Programming a Fax Forwarding Number
108
Setting Fax Storage
109
Backup Print
109
Changing Your Remote Access Code
110
Remote Retrieval
111
Using Your Remote Access Code
111
Remote Commands
112
Changing Your Fax Forwarding Number
114
Retrieving Fax Messages
114
Printing Reports
115
Machine Settings and Activity
115
Customizing the Transmission Verification Report
115
Setting the Fax Activity Report Interval
116
Printing Reports
117
To Print a Report
117
Making Copies
118
Using the Machine as a Copier
118
Making a Single Copy
119
Making more than One Copy (Using the ADF)
119
Single or Multiple Copies (Using the Scanner Glass)
120
Out of Memory Message
121
Using more than One Temporary Copy Setting
122
Using the Quality Key
123
Using the Enlarge/Reduce Key
124
Using the Options Key
126
Paper Type
127
Brightness
128
Near Edge
128
Contrast
129
Page Layout Using the ADF
130
Sorting Copies Using the ADF
130
Page Layout Using the Scanner Glass
131
Turning on Manual Feed
132
Changing the Default Copy Settings
134
Copy Quality
135
Near Edge
135
Brightness
135
Contrast
136
Colour Adjustment
136
Legal Limitations
137
Walk-Up Photocapture Center
138
Introduction
138
Basic Flow
138
Getting Started
139
Printing the Index (Thumbnails)
142
Printing Images
143
Changing the Settings for Printing Images
144
Menu Selections
146
Number of Copies
146
Paper Type
146
Paper and Print Size
147
Brightness
148
Print Quality
148
Colour Enhancement
149
Turning on Manual Feed
150
DPOF Printing
151
Changing the Default Settings
153
Print Quality
154
Print Size
154
Brightness
154
Contrast
155
Colour Enhancement
155
Understanding the Error Messages
157
Photocapture Center ™ Requirements
157
Using Photocapture Center ™ for Scanning Originals
158
Using the Machine as a Printer
159
Using the Brother MFC-890 Printer Driver
159
Features
159
Choosing the Right Type of Paper
160
How to Print Your Document
161
Using the Manual Feed Slot
162
Simultaneous Printing and Faxing
164
Clearing Data from the Memory
164
Checking the Print Quality
164
Printer Driver Settings
165
How to Access the Printer Driver Settings
165
Basic Tab
166
Media Type
167
Quality
167
Bi-Directional Printing
168
Paper Size
169
Page Layout
169
Border Line
169
Orientation
170
Copies
170
Collate
170
Reverse Order
170
Near Edge Print
171
Paper Feed
171
Advanced Tab
172
Colour
173
Colour/Greyscale
173
Image Type
173
Custom Image Type
174
Halftone Pattern
175
Colour Enhancement
176
Scaling
178
In Background
179
In Outline Text (Window ® 2000 Professional/Xp/Windows NT ® 4.0 Only)
179
Print Watermark
179
Watermark
179
Watermark Setting
180
Device Options
181
Print Date & Time
181
Quick Print Setup
182
Support Tab
183
Brother Solutions Center
183
Check Setting
183
Web Update
183
Using the Brother Control Center
184
Brother MFL-Pro Control Center
185
Autoload the Brother Control Center
186
How to Turn off Autoload
186
Brother Control Center Features
187
Auto Configuration
187
Scanning Operations
188
Copy Operations
188
PC-Fax Operation
188
Scanner Settings for Scan, Copy and PC-Fax Buttons
189
Global Settings
189
Setting up the Scanner Configurations
190
To Access the Scanner Configurations Screen
191
Perform an Operation from the Control Center Screen
191
Scan to File
192
Scanner Setting
192
Destination Folder
193
Scan to E-Mail
194
Scanner Setting
194
E-Mail Application
195
Send to Options
196
Scan to Word Processor
197
Scanner Setting
197
Word Processor
198
User-Defined Button
200
Scanner Setting
200
Target Application
200
Copy
201
Scanner Setting
201
Number of Copies
201
Send a Fax
202
Scanner Setting
202
FAX Settings
203
How to Scan Using Windows
204
Scanning a Document
204
TWAIN Compliant
204
How to Access the Scanner
205
Scanning a Document into the PC
206
Scanning a Whole Page
206
Prescanning to Crop a Portion You Want to Scan
207
Settings in the Scanner Window
209
Image Type
209
Resolution
209
Brightness
210
Contrast
210
Scan Type
210
Document Size
211
Scanning a Document (for Windows ® XP Only)
213
WIA Compliant
213
How to Access the Scanner
213
Scanning a Document into the PC
214
Scanning a Document Using the ADF
214
Prescanning to Crop a Portion You Want to Scan Using the Scanner Glass
216
Brother Scanner Utility
218
To Run the Utility
218
Using the Colour Scan Key
219
Scan to E-Mail
220
Scan Image
220
Scan/Ocr
221
Scan to Card
221
Changing the Default Colour File Format
223
Ocr
224
Viewing Items
225
Organizing Your Items in Folders
226
Quick Links to Other Applications
227
Scansoft ™ Textbridge ® OCR Lets You Convert
228
Image Text in to Text You Can Edit
228
You Can Import Items from Other Applications
229
You Can Export Items in Other Formats
229
Exporting an Image File
230
Using Remote Setup
231
Machine Remote Setup
231
Using PC-FAX
233
PC-FAX Sending (Windows ® Only)
233
Setting up User Information
234
Sending Setup
235
Outside Line Access
235
Include Header
235
Addressbook File
235
User Interface
236
Facsimile Style
236
Simple Style
236
Speed Dial Setup
237
The Address Book
238
Setting up a Member in the Address Book
239
Setting up a Group for Broadcasting
240
Editing Member Information
241
Deleting a Member or Group
241
Exporting the Address Book
241
Importing to the Address Book
243
Setting up a Cover Page
244
You Can Enter Information in each Field
245
Sending a File as a PC-FAX Using the Facsimile Style
246
Redial
247
Sending a File as a PC-FAX Using the Simple Style
248
Setting up PC-FAX Receiving (Windows 95/98/98Se/Me/ 2000 Professional and Windows NT WS 4.0 Only)
250
Running PC-FAX Receiving
250
Setting up Your PC
250
Viewing New PC-FAX Messages
251
Receiving a Fax into the PC (Windows ® XP Only)
252
How to Receive a Fax Automatically
252
How to View the Received Faxes
257
Using the Photocapture Center from Your Pc
259
Using Your Machine with a Macintosh
261
Setting up Your USB-Equipped Apple ® Macintosh ® G3
261
Using the Brother Printer Driver with Your Apple ® Macintosh ® (os 8.5-9.2)
262
Using the Brother Printer Driver with Your Apple ® Macintosh ® (os X 10.1)
265
Choosing Page Setup Options
265
Printing a Document
266
Choosing Printing Options
267
Sending a Fax from Your Macintosh ® Application (os 8.5-9.2)
268
Setting up Your Address Book
271
Adding a New Member
271
Adding a New Group
272
Using the Brother TWAIN Scanner Driver with Your Macintosh
274
Accessing the Scanner
274
Scanning an Image into Your Macintosh
275
Scanning a Whole Page
275
Prescanning an Image
276
Settings in the Scanner Window
277
Image
277
Business Card Size
279
Scanning Area
279
Adjusting the Image
280
Colour Sync Dialog
281
Scanner Profile
282
Machine Remote Setup (Mac os X 10.1 Only)
283
Using the Photocapture Center from Macintosh
284
Important Information
286
Important Safety Instructions
286
Trademarks
289
IMPORTANT-For Your Safety
290
IT Power System (for Norway Only)
290
Troubleshooting and Routine Maintenance
291
Troubleshooting
291
Error Messages
291
Document Jams
294
Printer Jam or Paper Jam
295
If You Are Having Difficulty with Your Machine
299
How to Improve Print Quality
303
Cleaning the Print Head
303
Print Quality Check
303
STEP A: Colour Block Quality Check
304
STEP B: Alignment Check
305
Packing and Shipping the Machine
307
Routine Maintenance
310
Cleaning the Scanner
310
Cleaning the Machine Printer Platen
311
Replacing the Ink Cartridge
312
Specifications
315
Product Description
315
General
315
Print Media
316
Copy
316
Fax
317
Scanner
318
Printer
318
Interface
318
Computer Requirements
319
Consumable Items
320
Network (LAN) Board (Option
320
G - 1 Glossary
321
Index
327
Remote Retrieval Access Card
332
Other manuals for Brother MFC-890
Quick Setup Guide
35 pages
4
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Brother MFC-890 Specifications
General
Brand
Brother
Model
MFC-890
Category
All in One Printer
Language
English
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