Authentication/Security Settings
307
Tools
5
Number of Overwrites
You can set the number of overwrites.
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If the machine is turned off during the overwriting, unfinished files may remain on the harddisk. The
overwriting will resume if you turn the machine on again with the unfinished files remaining on the hard disk.
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Overwriting once erases the data, but overwriting three times makes it even more definite that the data
cannot be restored. It does, however, take longer.
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During overwriting, normal operations may be slowed down.
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An optional component is required to use this feature. For more information, contact our Customer Support
Center.
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For more information on how to check the status during overwriting, refer to "Overwrite Hard Disk" (P.306).
Prerequisite for Using the Data Security Kit
The system administrator must follow the instructions below:
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To protect the data deleted from or stored on the hard disk, the following settings are
required:
- Number of Overwrites: [1 Overwrite] or [3 Overwrites]
- Data Encryption: [On]: an encryption key of 12 digits
- Service Representative Restricted Operation: [Yes]
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Change the system administrator’s factory default passcode (x-admin). Register a new
passcode of 7 characters or more (maximum 12 characters). Be careful not to register a
passcode that can be easily assumed and not to store the registered passcode on a
location that is easily accessible to other persons.
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If the system administrator's user ID and passcode are forgotten, the machine configuration will not be able
to recover in case of malfunction.
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Set [Passcode Entry for Control Panel Login] to [On].
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Set [Maximum Login Attempts by System Administrator] to 5 times.
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Note that the hard disk security will not be warranted if you do not correctly follow the
above setting instructions.
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For more information on how to set data encryption, refer to "Data Indicator" (P.160).
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For more information on how to set service representative restricted operation, refer to "Service Rep.
Restricted Operation" (P.158).
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For more information on how to set [Passcode Entry for Control Panel Login], refer to "Passcode Policy"
(P.302).
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For more information on how to set the system administrator's user ID, refer to "System Administrator's
Login ID" (P.294).
The manager (of the organization that this machine is used for) must follow the
instructions below:
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Assign an appropriate person as a system administrator and manage and train the
person properly.
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When turning off the machine, make sure no operation is running. Train the users to turn
off the machine after an active operation completes, if any.
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Note that the Data Security Kit is used to protect deleted document data from being
recovered; it does not protect files stored in folders in the hard disk.
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