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AFICIO MP C305SP
Ricoh AFICIO MP C305SP User Manual
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Authentication Using an External Device
To authenticate using an external device, see the device manual.
For details, contact your sales representative.
Authentication Using an External Device
73
415
417
Table of Contents
Table of Contents
2
Default Chapter
4
Introduction
4
How to Read the Manuals
5
Disclaimer
5
Notes
5
Symbols Used in the Manuals
5
Machine Types
6
1 Manuals Provided with this Machine
8
Manuals for this Machine
8
Manuals List
11
On-Screen Operating Instructions
12
Formats of the Operating Instructions
12
Reading the HTML Manuals on the CD-ROM
12
Installing and Opening the HTML Manuals
13
Reading the PDF Manuals on the CD-ROM
13
2 Safety Information
16
Safety During Operation
16
Safety Precautions to be Followed
17
Environments Where the Machine Can be Used
17
Handling Power Cords and Power Cord Plugs
18
Handling the Main Machine
20
Handling the Machine's Interior
22
Handling the Machine's Supplies
23
Safety Labels of this Machine
25
Positions of WARNING and CAUTION Labels
25
Power Switch Symbols
26
3 Information for this Machine
28
Duplication and Printing Prohibited
28
Laser Safety
29
Notes to USA Users of FCC Requirements
30
Part 15 of the FCC Rules
30
Part 68 of the FCC Rules Regarding Facsimile Unit
31
Important Safety Instructions for Facsimile Unit
33
IMPORTANTES MESURES de SÉCURITÉ de L'unité Fax
33
Notes to Canadian Users of Facsimile Unit
34
Remarques à L'attention des Utilisateurs Canadiens de L'unité Fax
34
ENERGY STAR Program
35
Energy Saving Functions
36
Notes to Users in the State of California (Notes to Users in USA)
37
4 Appendix
38
Trademarks
38
Table of Contents
44
Default Chapter
49
How to Read the Manuals
49
Symbols Used in the Manuals
49
Model-Specific Information
50
Names of Major Features
51
1 What You Can Do with this Machine
52
I Want to Save Paper
52
I Want to Convert Documents to Electronic Formats Easily
53
I Want to Register Destinations
54
I Want to Operate the Machine more Effectively
55
You Can Customize the [Home] Screen as You Like
56
You Can Make Copies Using Various Functions
57
You Can Print Data Using Various Functions
58
You Can Utilize Stored Documents
59
You Can Send and Receive Faxes Without Paper
60
You Can Send and Receive Faxes Using the Internet
62
You Can Use the Facsimile and the Scanner in a Network Environment
64
You Can Prevent Information Leakage (Security Functions)
65
You Can Monitor and Set the Machine Using a Computer
66
You Can Prevent an Unauthorized Copy
67
2 Getting Started
68
Guide to Names and Functions of Components
68
Guide to Components (Mainly Europe)
68
Guide to Components (Mainly Asia)
70
Guide to Components (Mainly North America)
73
Guide to Functions of the Machine's Options
76
Guide to Functions of the Machine's External Options (Mainly Europe)
76
Guide to Functions of the Machine's External Options (Mainly Asia)
77
Guide to Functions of the Machine's External Options (Mainly North America)
77
Guide to the Names and Functions of the Machine's Control Panel
79
How to Use the [Home] Screen
82
Adding Icons to the [Home] Screen
83
Registering Functions in a Program
88
Example of Programs
90
Turning On/Off the Power
92
Turning off the Main Power
92
Turning on the Main Power
92
When the Authentication Screen Is Displayed
94
Logging in Using the Control Panel
94
User Code Authentication Using the Control Panel
94
Logging out Using the Control Panel
95
Placing Originals
96
Placing Originals on the Exposure Glass (Mainly Asia)
96
Placing Originals on the Exposure Glass (Mainly Europe)
96
Placing Originals on the Exposure Glass (Mainly North America)
97
Placing Originals in the Auto Document Feeder
98
3 Copy
100
Basic Procedure
100
Auto Reduce/Enlarge
102
Duplex Copying
104
Specifying the Original and Copy Orientation
106
Combined Copying
107
One-Sided Combine
108
Two-Sided Combine
109
Copying Onto Custom Size Paper from the Bypass Tray
112
Copying Onto Envelopes
113
Sort
115
Changing the Number of Sets
115
Storing Data in the Document Server
117
4 Fax
118
Basic Procedure for Transmissions (Memory Transmission)
118
Sending Originals Using the Exposure Glass (Memory Transmission)
119
Registering a Fax Destination
120
Deleting a Fax Destination
121
Transmitting While Checking Connection to Destination (Immediate Transmission)
123
Sending Originals Using the Exposure Glass (Immediate Transmission)
124
Canceling a Transmission
125
Canceling a Transmission before the Original Is Scanned
125
Canceling a Transmission While the Original Is Being Scanned
125
Canceling a Transmission after the Original Is Scanned (before a Transmission Is Started)
126
Canceling a Transmission after the Original Is Scanned (While a Transmission Is in Progress)
126
Sending at a Specific Time (Send Later)
128
Storing a Document
129
Sending Stored Documents
130
Printing the Journal Manually
132
5 Print
134
Quick Install
134
Displaying the Printer Driver Properties
135
Standard Printing
136
When Using the PCL 6 Printer Driver
136
Locked Print
137
Printing a Locked Print File Using the Control Panel
137
Sending a Locked Print File
137
Hold Print
139
Printing a Hold Print File Using the Control Panel
139
Sending a Hold Print File
139
Stored Print
141
Sending a Stored Print File
141
Printing a Stored Print File Using the Control Panel
142
Direct Printing from a Removable Memory Device
143
Printing from a Removable Memory Device
145
Screen for Direct Printing
147
Pictbridge Printing
149
Using Pictbridge
149
Exiting Pictbridge
150
Supported Functions
150
6 Scan
152
Basic Procedure When Using Scan to Folder
152
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information
153
Registering an SMB Folder
155
Deleting an SMB Registered Folder
158
Entering the Path to the Destination Manually
158
Basic Procedure for Sending Scan Files by E-Mail
160
Registering an E-Mail Destination
161
Deleting an E-Mail Destination
162
Entering an E-Mail Address Manually
163
Basic Procedure for Storing Scan Files
164
Checking a Stored File Selected from the List
165
Specifying the File Type
166
Specifying Send Settings
167
Basic Procedure for Saving Scan Files on a Removable Memory Device
168
7 Document Server
172
Storing Data
172
Printing Stored Documents
174
8 Web Image Monitor
176
Displaying Top Page
176
Viewing Received Fax Documents Using Web Image Monitor
178
9 Adding Paper and Toner
180
Loading Paper into Paper Trays
180
Loading Paper into the Bypass Tray
182
Settings to Use the Bypass Tray under the Printer Function
183
Loading Orientation-Fixed Paper or Two-Sided Paper
187
Recommended Paper Sizes and Types
190
Thick Paper
194
Envelopes
195
Adding Toner
198
Sending Faxes or Scanned Documents When Toner Has Run out
199
Disposing of Used Toner
200
10 Troubleshooting
202
Indicators
202
When an Indicator for the [Check Status] Key Is Lit
203
Panel Tone
205
When You Have Problems Operating the Machine
206
When Messages Are Displayed on the Control Panel
212
Messages Displayed When Using the Copy/Document Server Function
212
Messages Displayed When Using the Facsimile Function
214
Messages Displayed When Using the Printer Function
227
Other Messages
232
Messages Displayed When Using the Scanner Function
241
When Messages Are Displayed on Your Computer Screen
256
Messages Displayed When Using the Scanner Function
256
Table of Contents
272
1 Introduction
274
Start Installer
274
Software and Utilities Included on the CD-ROM
276
Printer Drivers
276
TWAIN Driver
278
LAN-Fax Driver
279
Font Manager
280
For Mac os X Users
281
2 Installing the Printer Driver
282
Confirming the Connection Method
282
Network Connection
282
Local Connection
283
Quick Install
284
Installing the Printer Driver for a Network Connection
285
Using as a Network Printer
293
Installing the Printer Driver for a Local Connection
298
USB Connection
298
Bluetooth Connection
302
Parallel Connection
302
Configuring Option Settings for the Printer
306
Conditions for Bidirectional Communication
306
If Bidirectional Communication Is Disabled
307
Installing Font Manager
308
3 Installing the Scanner Driver
310
Installing the TWAIN Driver
310
Installing a TWAIN-Compliant Application on the same Client Computer
310
4 Installing the Facsimile Driver
312
Installing the LAN-Fax Driver
312
Specifying the same Port as the Printer Driver
312
Specifying the Port When Installing the LAN-FAX Driver
313
Enabling the Function to Prevent Transmission to the Wrong Destination
315
Editing the Configuration File
315
Installing the LAN-FAX Driver in "Add Printer
316
Setting LAN-Fax Driver Properties
318
Setting Print Properties
318
Configuring Option Settings for the Facsimile
319
5 Troubleshooting
320
Messages Displayed When Installing the Printer Driver
320
If USB Connection Fails
322
6 Installing the Printer Driver under Mac os
324
Mac os X
324
Installing the PPD Files
324
Registering the Printer
325
USB Connection
325
Network Connection
326
Configuring Option Settings for the Printer under Mac os X
328
7 Appendix
330
Updating or Deleting the Driver
330
Updating the Driver
330
Deleting the Driver
331
Trademarks
334
Index
336
Table of Contents
344
Default Chapter
351
Functions that Require Options
351
Main Software Products
352
1 Getting Started
354
Before Configuring the Security Function Settings
354
Before Using this Machine
355
Administrators
357
Configuring Administrator Authentication
358
Specifying Administrator Privileges
359
Registering and Changing Administrators
361
Using Web Image Monitor to Configure Administrator Authentication
364
Administrator Login Method
365
Logging in Using the Control Panel
365
Logging in Using Web Image Monitor
366
Administrator Logout Method
367
Logging out Using the Control Panel
367
Logging out Using Web Image Monitor
367
Supervisor
368
Changing the Supervisor
370
2 Configuring User Authentication
372
Users
372
About User Authentication
373
Configuring User Authentication
374
User Code Authentication
376
Specifying User Code Authentication
376
Basic Authentication
379
Specifying Basic Authentication
379
Authentication Information Stored in the Address Book
381
Specifying Login User Names and Passwords
382
Specifying Login Details
383
Windows Authentication
385
Specifying Windows Authentication
387
Installing Internet Information Services (IIS) and Certificate Services
391
Creating the Server Certificate
392
If the Fax Number Cannot be Obtained
393
LDAP Authentication
394
Specifying LDAP Authentication
395
Integration Server Authentication
400
Specifying Integration Server Authentication
400
Printer Job Authentication
406
Printer Job Types
406
Authfree" Command
409
Auto Registration to the Address Book
410
Data Carry-Over Setting for Address Book Auto-Program
410
User Lockout Function
412
Canceling Password Lockout
413
Specifying the User Lockout Function
413
Auto Logout
414
Authentication Using an External Device
416
3 Restricting Machine Usage
418
Restricting Usage of the Destination List
418
Restrict Use of Destinations / Restrict Adding of User Destinations
418
Preventing Changes to Administrator Settings
420
Prohibiting Users from Making Changes to Settings
420
Menu Protect
421
Specifying Menu Protect
421
Limiting Available Functions
423
Specifying Which Functions Are Available
423
Restricting Media Slot Access
425
Managing Print Volume Per User
426
Specifying Limitations for Print Volume
427
Specifying the Default Maximum Use Count
429
Specifying the Maximum Use Count Per User
429
Checking Print Volume Per User
431
Printing a List of Print Volume Use Counters
432
Clearing Print Volume Use Counters
433
Configuring the Auto-Reset Function
434
4 Preventing Leakage of Information from Machines
436
Protecting the Address Book
436
Specifying Address Book Access Permissions
436
Encrypting Data in the Address Book
438
Encrypting Data on the Hard Disk
441
Enabling the Encryption Settings
443
Backing up the Encryption Key
445
Updating the Encryption Key
446
Canceling Data Encryption
447
Deleting Data on the Hard Disk
448
Auto Erase Memory
448
Conditions for Use
448
Instructions for Use
448
Erase All Memory
453
5 Enhanced Network Security
456
Access Control
456
Enabling and Disabling Protocols
457
Enabling and Disabling Protocols Using the Control Panel
463
Enabling and Disabling Protocols Using Web Image Monitor
464
Specifying Network Security Level
465
Specifying Network Security Level Using Web Image Monitor
466
Status of Functions under each Network Security Level
467
Protecting the Communication Path Via a Device Certificate
470
Creating and Installing a Device Certificate from the Control Panel (Self-Signed Certificate)
470
Creating and Installing a Device Certificate from Web Image Monitor (Self-Signed Certificate)
471
Creating the Device Certificate (Issued by a Certificate Authority)
472
Installing the Device Certificate (Issued by a Certificate Authority)
473
Installing an Intermediate Certificate (Issued by a Certificate Authority)
474
Configuring SSL/TLS
475
Enabling SSL/TLS
476
User Setting for SSL/TLS
477
Setting the SSL/TLS Encryption Mode
478
Enabling SSL for SMTP Connections
479
Configuring S/MIME
481
E-Mail Encryption
481
Attaching an Electronic Signature
483
Specifying Checking of the Certificate Valid Period
485
Configuring Pdfs with Electronic Signatures
487
Configuring Ipsec
488
Encryption and Authentication by Ipsec
488
Encryption Key Auto Exchange Settings and Encryption Key Manual Settings
489
Ipsec Settings
490
Encryption Key Auto Exchange Settings Configuration Flow
499
Encryption Key Manual Settings Configuration Flow
503
Telnet Setting Commands
504
Configuring IEEE 802.1X Authentication
512
Installing a Site Certificate
512
Selecting the Device Certificate
513
Setting Items of IEEE 802.1X for Ethernet
513
Setting Items of IEEE 802.1X for Wireless LAN
515
Snmpv3 Encryption
517
Encrypting Transmitted Passwords
519
Specifying a Driver Encryption Key
519
Specifying an IPP Authentication Password
520
Kerberos Authentication Encryption Setting
522
6 Preventing the Leaking of Documents
524
Configuring Access Permissions for Stored Files
524
Configuring Access Permission for each Stored File
525
Changing the Owner of a Document
528
Configuring Access Permission for each User for Stored Files
528
Specifying Passwords for Stored Files
531
Unlocking Stored Files
532
Unauthorized Copy Prevention / Data Security for Copying
534
Enabling Pattern Printing
534
Enabling Data Security for Copying
536
Printing User Information on Paper
537
Managing Locked Print Files
540
Deleting Locked Print Files
540
Changing the Password of a Locked Print File
542
Unlocking a Locked Print File
543
Enforced Storage of Documents to be Printed on a Printer
545
7 Managing the Machine
546
Managing Log Files
546
Managing Logs from the Machine
546
Managing Logs from the Log Collection Server
548
Using Web Image Monitor to Manage Log Files
548
Downloading Logs
550
Logs that Can be Managed Using Web Image Monitor
555
Attributes of Logs You Can Download
561
Customizing the Control Panel
586
Configuring the Home Screen for Individual Users
586
Configuring the Browser Functions
588
Changing the Browser Settings
588
Precautions for Using the Browser Function
588
Restricting User Browser Functions
590
Checking the Usage Status of the Browser Functions
591
Troubleshooting
591
Managing Device Information
593
Exporting Device Information
594
Importing Device Information
595
Periodically Importing Device Information
596
Manually Importing the Device Setting Information File of a Server
597
Managing Eco-Friendly Counter
598
Configuring the Display of Eco-Friendly Counters
598
Clearing a Machine's Eco-Friendly Counter
599
Clearing the Eco-Friendly Counter by User
600
Specifying the Extended Security Functions
602
Extended Security Function Settings
603
Other Security Functions
610
Fax Function
610
Confirming Firmware Validity
611
Scanner Function
611
System Status
611
Limiting Machine Operations to Customers Only
612
Settings
612
Additional Information for Enhanced Security
613
Settings You Can Configure Using the Control Panel
613
Settings You Can Configure Using Web Image Monitor
615
Settings You Can Configure When Ipsec Is Available/Unavailable
616
8 Troubleshooting
620
If a Message Is Displayed
620
If Authentication Fails
622
If an Error Code Is Displayed
622
If the Machine Cannot be Operated
638
9 Checking Operation Privileges
644
List of Operation Privileges for Settings
644
System Settings
646
Edit Home
656
Maintenance
657
Copier / Document Server Features
658
Facsimile Features
661
Printer Functions
664
Printer Features
665
Scanner Features
669
Browser Features
671
Extended Feature Settings
672
Web Image Monitor: Display Eco-Friendly Counter
673
Web Image Monitor: Job
674
Web Image Monitor: Device Settings
676
Web Image Monitor: Printer
685
Web Image Monitor: Fax
689
Web Image Monitor: Scanner
691
Web Image Monitor: Interface
694
Web Image Monitor: Network
696
Web Image Monitor: Security
700
Web Image Monitor: @Remote
701
Web Image Monitor: Webpage
702
Web Image Monitor: Extended Feature Settings
703
Web Image Monitor: Address Book
704
Web Image Monitor: Reset Printer Job
705
Web Image Monitor: Reset the Machine
706
Web Image Monitor: Device Home Management
707
Web Image Monitor: Customize Screen Per User
708
Web Image Monitor: Document Server
709
Web Image Monitor: Fax Received File
710
Web Image Monitor: Printer: Print Jobs
711
List of Operation Privileges for Stored Files
712
List of Operation Privileges for Address Books
714
Trademarks
718
Index
720
Table of Contents
728
Notice
730
Important
730
How to Read this Manual
731
Notes
731
Laws and Regulations
732
Legal Prohibition
732
UNIX Configuration
734
Before Setup
734
Using the Rsh/Rcp/Ftp Commands
734
Using the Installation Shell Script
735
Assigning the Ip Address
735
Executing the Installation Shell Script
736
After Executing the Installation Shell Script
739
Printing Method
744
Printing with Lpr, Lp
744
Printing with Rsh, Rcp, Ftp
744
Printer Status
747
Viewing the Print Job Status with Lpq and Lpstat
747
Viewing the Printer Status with Rsh and Ftp
747
Copying Information to a File
748
Specifying the Device Option
749
Configuring the Device Option
749
Printer Language
752
Text Printing
753
Input Tray
753
Paper Size
754
Paper Type
755
Output Tray
757
Copies
757
Collating
758
Duplex Printing
758
Binding
759
Orientation
760
Image Direction
760
Resolution
761
Gradation Quality
761
Billing Code
762
Usercode
763
Symbol Set
763
Trademarks
767
Index
770
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Ricoh AFICIO MP C305SP Specifications
General
Brand
Ricoh
Model
AFICIO MP C305SP
Category
All in One Printer
Language
English
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