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All in One Printer
SP 5200S
Ricoh SP 5200S User Manual
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
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Table of Contents
Default Chapter
1
Operating Instructions
1
Table of Contents
3
Manuals for this Machine
12
Notice
15
Important
15
How to Read this Manual
16
Symbols
16
Machine Types
16
Names of Major Functions
17
Notes
17
List of Options
17
Laws and Regulations
18
Legal Prohibition
18
Model-Specific Information
19
Reading the Display
20
Reading the Display Panel and Using Keys
20
Initial Display
21
Simplified Display
23
About Data Security for Copying
25
1 Transmission
27
Transmission Modes
27
Selecting Type of Transmission
28
Memory Transmission
30
Automatic Redial
34
Dual Access
34
Broadcasting Sequence
35
Immediate Transmission
36
Displaying Confirmation of Transmission
38
IP-Fax Functions
40
Terminology
42
Gatekeeper (Voip Gatekeeper)
42
Gateway (Voip Gateway)
42
Notes on Using IP-Fax
42
Functions Not Available for IP-Fax Transmission
43
E-Mail Functions and Folder Transmission
44
Internet Fax Transmission
45
Notes on Using Internet Fax
46
Functions Not Available by Internet Fax Transmission
47
Functions Not Available by Internet Fax Reception
48
T.37 Full Mode
48
E-Mail Encryption
49
E-Mail Transmission
51
Functions Not Available for E-Mail Transmission
52
E-Mail Encryption
52
Folder Transmission
55
Functions Not Available for Folder Transmission
55
Placing Originals
57
Setting the Original Orientation
59
Scanning Two-Sided Originals
60
Acceptable Original Sizes
63
Paper Size and Scanned Area
63
Checking the Content of a Scanned Original (Preview before Transmission)
65
Detecting Blank Sheet
67
Scan Settings
68
Original Type
68
Resolution
70
Jbig Transmission
70
Scan Size
72
Density (Contrast)
75
Manual Density
75
Mixing Scan Settings for a Multiple Page Original
77
Selecting the File Format
78
Specifying a Destination
80
Sending over a Fax Line (Fax Destinations)
80
Entering a Pause
81
Entering a Tone
82
Sending by IP-Fax (IP-Fax Destinations)
83
Sending by Internet Fax (Internet Fax Destinations)
88
Sending an E-Mail (E-Mail Destinations)
94
Sending to Folder Destinations (Folder Destinations)
100
Using the Address Book to Specify Destinations
103
Specifying Group Destinations
104
International TX Mode
106
Selecting Destinations from Recent Destinations
106
Preventing Transmission to the Wrong Destination
107
Re-Entering a Fax Number to Confirm Destination
107
Registering Destinations in the Address Book
111
Registering a Fax Destination
111
Changing a Fax Destination
114
Deleting a Fax Destination
116
Registering Destinations to the Address Book from [Prg. Dest.]
117
Registering Entered Destinations to the Address Book
118
Searching for a Destination in the Address Book
120
Search by Destination Name
120
Search by Fax Number/Ip-Fax Destination
123
Search by Internet Fax Destination
125
Search by E-Mail Destination
127
Search by Folder Destination
129
Search Using Advanced Search
132
Search by Registration Number
135
On Hook Dial
138
Manual Dial
140
Sender Settings
142
Advanced Features
145
Setting SUB Codes for Transmission
145
Setting SEP Codes for Reception
148
SEP Code RX Reserve Report
151
SEP Code RX Result Report
152
Canceling a Transmission
153
Before the Original Is Scanned
153
While the Original Is Being Scanned
153
While the Original Is Being Transmitted
154
Before the Transmission Is Started
156
Confirming a Transmission
160
Checking the Storage Result (Memory Storage Report)
162
Changing the Default Functions of the Fax's Initial Display
163
2 Other Transmission Features
165
Sending at a Specific Time (Send Later) (Mainly Europe and Asia)
165
Sending at a Specific Time (Send Later) (Mainly North America)
168
Requesting a Reception Notice
170
Setting an Internet Fax/E-Mail Destination as a BCC
172
Confirming Transmission Results by E-Mail
174
Entering the Subject
176
Specifying Auto-Generated Subjects for E-Mail
178
Entering the Text
179
Transmission Options
181
Standard Message Stamp
181
Label Insertion
182
Closed Network
184
SUB Code Transmission
185
SEP Code Reception
186
Fax Header Print (Mainly Europe and Asia)
188
Fax Header Print (Mainly North America)
189
3 Reception
193
Types of Reception
193
Immediate Reception
193
Memory Reception
194
Substitute Reception
194
Receiving Documents Unconditionally
195
Reception Modes
198
Manual Reception
198
Auto Reception
198
Receiving E-Mail
199
Receiving Internet Fax Documents
200
Auto E-Mail Reception
200
Manual E-Mail Reception
201
Received Images
201
Mail to Print
203
Reception Functions
205
Routing Received Documents
205
Transferring Received Documents
206
Forwarding Received Documents
207
SMTP Reception of E-Mail
209
Routing E-Mail Received Via Smtp
210
JBIG Reception
212
Auto Fax Reception Power-Up
212
Printing Options
213
Print Completion Beep
213
Checkered Mark
213
Centre Mark
213
Reception Time
214
Two-Sided Printing
214
Multi-Copy Reception
216
Degree Rotation Printing
216
Image Rotation
217
Combine Two Originals
217
Page Separation and Length Reduction
218
TSI Print (Transmitting Subscriber Identification Print)
219
If There Is no Paper of the Correct Size
219
Setting Priority Trays
220
Just Size Printing
220
Where Incoming Documents Are Delivered - Output Tray
223
Specifying Tray for Lines
223
Tray Shift
223
4 Changing/Confirming Communication Information
225
Changing the Settings of Files in Memory
225
Deleting a Destination from a Broadcast
225
Adding a Destination
227
Changing the Transmission Time (Mainly Europe and Asia)
230
Changing the Transmission Time (Mainly North America)
232
Changing the SMTP Server Setting
234
Printing a File from Memory
238
Printing a List of Files in Memory (Print TX File List)
240
Resending a File
242
Checking the Transmission Result (Transmission File Status)
244
Confirming on Display
244
Confirming by Report
245
Confirming by E-Mail
246
Confirming by Report and E-Mail
247
Communication Result Report (Memory Transmission)
247
Immediate TX Result Report (Immediate Transmission)
248
Communication Failure Report
248
Checking the Reception Result (Reception File Status)
250
Confirming on Display
250
Confirming by Report
251
Print Journal
252
Printing the Journal
252
Print Per File no
253
Journal (Mainly Europe and Asia)
256
Journal (Mainly North America)
259
Transmitting Journal by E-Mail
262
Journal by E-Mail
263
Confirming/Printing/Deleting Received and Stored Documents
264
Confirming Received and Stored Documents
265
Printing Received and Stored Documents
266
Deleting Received and Stored Documents
267
Printing a File Received with Memory Lock
269
Personal Boxes
272
Printing Personal Box Documents
273
Confidential File Report
275
Information Boxes
276
Storing Documents in Information Boxes
277
Printing Information Box Documents
279
Deleting Information Box Documents
280
5 Storing a Document
283
Sending a Stored File
283
Storing a Document
284
Programming a User Name
286
Sending Stored Documents
288
Printing Stored Documents
293
Changing Stored Document Information
295
Deleting a Stored Document
299
6 Fax Via Computer
301
Sending Fax Documents from Computers
301
Before Use
302
Using the Software
302
Address Book
303
Auto Run Program
303
Installing Individual Applications
304
Setting LAN-Fax Driver Properties
307
Setting Print Properties
308
Making Settings for the Machine's Configuration
308
Basic Transmission
309
Specifying a Destination Using a Destination List
310
Entering a Destination Directly
312
Specifying Options
313
Saving as Files
315
Checking Transmission Using LAN-Fax Driver
316
Confirming Transmission Results by E-Mail
316
LAN-Fax Result Report
317
Printing and Saving
317
Editing Address Book
318
Registering New Destinations
318
Editing Registered Destinations
319
Deleting Registered Destinations
320
Registering New Groups
320
Editing Registered Groups
321
Editing Fax Cover Sheets
322
Deleting Registered Groups
322
Managing Facsimile Functions Using Smartdevicemonitor for Admin
324
Using the Machine's Address Book as the LAN-Fax Destination List
324
LAN-Fax Operation Messages
326
Viewing Fax Information Using a Web Browser
328
Viewing, Printing, and Deleting Received Fax Documents Using Web Image Monitor
328
Printing Fax Information Using a Web Browser
329
Programming Destination Information from Web Browser
330
Deleting Fax Information Using a Web Browser
330
Delivering Files Received by Fax
333
7 Facsimile Features
335
Accessing User Tools
335
Changing Default Settings
335
Quitting User Tools
336
General Settings
337
Scan Settings
340
Send Settings
341
Reception Settings
344
Initial Settings
349
Program Fax Information
351
Memory File Transfer
355
Selecting a Line Port or Protocol
356
Setting a SUB Code
356
Setting a Password
356
Forwarding
357
Programming an End Receiver
358
Quitting the Forwarding Function
360
Forwarding Mark
360
Reception File Setting
362
Specifying Fax Auto Deletion or Reception Stop in the Event of Storage Failure
363
Reception Report E-Mail
364
Stored Reception File User Setting
365
SMTP Reception File Delivery Settings
367
Program / Change / Delete Scan Size
370
Programming/Changing a Scan Size
370
Deleting a Scan Size
371
Registering Fax Information
373
Registering Fax Information
374
Changing Fax Information
375
Deleting Fax Information
376
Parameter Settings
377
User Parameter List
377
Changing the User Parameters
386
Special Senders to Treat Differently
387
Authorized Reception
388
Reception File Print Quantity
388
Forwarding
389
Print 2 Sided
389
Memory Lock
389
Paper Tray
390
Programming/Changing Special Senders
390
Authorized Reception Per Sender
392
Reception File Print Qty Per Sender
392
Forwarding Per Sender
393
Print 2 Sided Per Sender
395
Memory Lock Per Sender
396
Paper Tray Per Sender
396
Programming Initial Set up of a Special Sender
396
Deleting a Special Sender
399
Box Settings
400
Programming/Changing Personal Boxes
400
Deleting Personal Boxes
404
Programming/Changing Information Boxes
405
Deleting Information Boxes
407
Programming/Changing Transfer Boxes
408
Deleting Transfer Boxes
413
Printing the Box List
413
8 Appendix
415
Checking the Memory Status
415
Registering Frequently Used Settings
416
Registering and Changing Keystroke Programs
416
Changing a Program Name
418
Deleting a Program
419
Using a Program
420
Optional Equipment
422
Expansion Memory
422
Specifications
423
Specifications Required for the Internet Fax Destination Machines
427
Maximum Values
429
Trademarks
432
Index
435
Other manuals for Ricoh SP 5200S
Initial Guide
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Ricoh SP 5200S Specifications
General
Brand
Ricoh
Model
SP 5200S
Category
All in One Printer
Language
English
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