WorkCentreâ„¢ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
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E-mail
The E-mail feature allows a user to scan paper documents into an electronic format and have those
documents delivered to a set of e-mail recipients.
E-mail Addressing
Recipient addresses can be added by entering the SMTP (Simple Mail Transport Protocol) address, for
example name@company.com, at the E-mail screen.
In addition, both an internal and a public address book can be configured for the device and accessed
from the E-mail screen. Lightweight Directory Access Protocol (LDAP) provides access to the internal, or
corporate, address book.
A public address book can be created from a list of names and addresses saved in a .CSV (Comma
Separated Values) file.
E-mail Authentication
Authentication (Service Access Control) can be enabled on the device to prevent unauthorized access
to the network options. If Authentication is enabled a user will be prompted to enter a user name and
password, before they can access the E-mail feature. For a full description of the Authentication feature
refer to Authentication on page 155 of this guide. Authentication can be configured after E-mail has
been installed.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the device is fully functioning on the network prior to enabling E-mail.
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional, so
that the device web browser can be accessed. Ensure that DNS settings are configured on the
device.
This is required to access the device's Internet Services web pages, which can be used to configure
E-mail settings from a network connected workstation's web browser.
• Ensure you have the Scanning Kit.
• Obtain the IP Address or Host Name of a functional SMTP mail server that accepts inbound mail
traffic.
• If you require color or grayscale scanning, or scan to JPEG you will need the Color Scanning
Enablement Kit.
The Kit can be purchased from your Xerox Sales Representative. Follow the instructions with the
Color Scanning Enablement Kit to ensure the Kit is installed before you continue with the E-mail
instructions.
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